Associate Director, Donor Relations

Job description

Requisition # 2018-8625
Department Adv-Donor Relations
Category Alumni Relations and Development
Full-Time / Part-Time Full-Time
Application Deadline


Reporting to the Donor Relations Director, the Associate Director, Donor Relations, oversees the University's fund reporting program, with responsibilities for gift acknowledgment, financial reporting, endowed and term fund impact reporting, and reporting related to Annual Giving. The Associate Director supervises a team of individuals in Donor Relations whose work is focused on fund reporting, and also works closely with colleagues in Annual and Capital Giving, as well as a wide range of campus partners.


The Princeton University Office of Advancement secures philanthropic support for the University's highest priorities by engaging and stewarding Princeton's alumni, parents, and friends. We rely on strong partnerships with our volunteers and campus partners. Our strategy emphasizes the long view, honoring the relationships nurtured by those who came before us and empowering those who come after us to successfully build on our efforts.

  • Manages overall fund reporting program, ensuring that donors are consistently informed of the importance and impact of their gifts to Princeton; accountable for annual goals related to both the quantity and quality of reports related to a range of funds, including high level restricted term and endowed gifts, annual scholarship and fellowships, endowed professorships, and teaching and research funds across the University.
  • Supervises members of the Donor Relations team whose work is focused on acknowledgment, recognition, and impact reporting, each with a specific portfolio of endowed and term funds for which they are responsible for developing, implementing, and tracking an effective annual reporting strategy.
  • Manages all aspects of centralized reporting process for the University's endowed scholarship and fellowship programs, including multiple mass-customized mailings, writing report materials in collaboration with Development Communications, corresponding with donors; coordinating small-scale events; and designing and implementing a year-round student outreach program for their thank you messages to donors.
  • For other assigned departments, centers, or units, develops, implements and tracks effective annual stewardship strategies by serving as primary liaison—within Development and on campus—for all matters related to existing endowed funds, term gifts, and, in some cases, facilities gifts.
  • Helps to develops and implement systems of requesting and collecting messages from beneficiaries of support—across the campus community—that can be used as part of a robust donor communication program.
  • Manages all aspects of annual financial fund report mailing to donors associated with endowed funds, including writing associated fund report in collaboration with Development Communications; overseeing mass-customized donor mailings; and serving as point person for all questions related to fund reports.
  • Plays a vital role in dedicatory and other donor events in collaboration with Development Events.
  • Executes other tasks related to stewardship function in the Office of Development as to support the goals and priorities of Advancement.


  • Bachelor's degree required, advanced degree preferred.
  • 5-7 years' experience in donor relations, stewardship, grant administration or other type of Development administration, preferably in a higher education setting.
  • Supervisory and/or management experience, with specific experience in coaching individuals to meet individual and unit goals. Proficiency at planning goals and an ability to articulate and promote goals and implement strategic plans.
  • Excellent understanding of fund reporting landscapes, as well as of University administration, particularly budgetary.
  • Strong writing skills and editorial abilities, as well as a creative approach to content creation/curation.
  • Experience meeting with donors, as well as a proven ability to develop and foster relationships with people at all levels of an organization, and to collaborate and influence at a high level.
  • Ability to work both independently and manage teams within a customer-service oriented environment.
  • Very strong problem-solving, data gathering and organizational skills, as well as familiarity with CRM (or other similar databases) and data visualization tools.
  • Accuracy, flexibility, and the demonstrated ability to prioritize tasks.
  • Discretion in dealing with highly confidential material and demonstrated ability to exercise independent judgment and make decisions based on established policies and procedures, and ability to recognize when others need to be involved in activities or decisions.
  • Commitment to the Office of Development's mission of maximizing philanthropic support for Princeton University and to its guiding principles of Civility, Collaboration, Innovation, and High- Performance.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 070

Standard Weekly Hours


Eligible for Overtime


Benefits Eligible


Essential Services Personnel (see policy for detail)


Physical Capacity Exam Required


Valid Driver's License Required


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Job No:
Posted: 3/31/2018
Application Due: 5/30/2018
Work Type: