Program Coordinator - College of Music

Job description

Job ID: 43236

Full/Part Time: Full-Time

Regular/Temporary: Regular

Apply On Or Before: 04/12/2018


College of Music


Oversees the College of Music Instrument Library and Equipment Storage Room (IL). Provides on-site supervision of the IL facility to include recruitment and training of OPS employees to assist with daily operations. Manages budgetary activities for OPS and maintenance/repair of college-owned instruments for IL. Forecasts future budget needs and administers the procurement of new instruments. Provides leadership and direction of policy development involved in the use, care, and preservation of instruments and equipment. Coordinates repair and maintenance of College of Music instruments, to include shipping or transportation of instruments off-campus as needed (through the use of either a personal or University vehicle).
Organizes all events held in the College of Music recital halls (DRH, LON, LRH, OSA), and other facilities used for special events. Evaluates client needs and determines the proper facilities and dates for their events. Initiates and implements contracts and invoices for non-College events held in these spaces. Manages the Accounts Receivable process to ensure no past due accounts, and works with clients directly to collect payment. Maintains the calendar and data files for all activities. Produces printed schedules in various formats for constituencies. Assists in the development and implementation of policies governing the scheduling and use of all performance facilities. Participates in long-range calendar and special events planning. Schedules major piano practice rooms, recital exams, juries, and special auditions, including Student Recital (MUS 1010) programs.
Serves as College of Music Asset Inventory Taker, to include conducting physical property inventory and maintaining all student lockers and inventory records. Adds bar code labels and completes source documents for all new purchases. Serves as liaison with the Asset Management Office.
Assists with other matters pertaining to scheduling and building security for Housewright Music Building (HMU) and Kuersteiner Music Building (KMU), as requested by the College of Music administration; coordinating with FSU Police Department on security-related matters and concerns. Performs other related duties as assigned.


Bachelor's degree and two years of related experience or a combination of post high school education and experience equal to six years.
Ability to demonstrate effective customer service skills.
Ability to communicate effectively verbally and in writing.
Ability to perform accurately in a detail oriented environment
Ability to prepare and monitor budget information.
Ability to train and supervise OPS employees.
Knowledge of applicable computer applications, standard office equipment, and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Access) or equivalent software.
A valid Florida or Georgia driver's license or the ability to obtain upon to hire.


Formal music training and/or music performance experience.
Musical instrument repair experience.

Contact Info

For technical assistance in applying for this position, please contact Stephanie Kemp at [email protected] or (850) 644-0415.

Anticipated Salary Range

$33,000-$38,000 - negotiable, based on qualifications, education, and experience.

Pay Plan

This is an A&P (Administrative and Professional) position.

Soft Money Funded Position

This is a soft money funded position, with renewal based on available funds and the needs of the University.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be viewed at:







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Job No:
Posted: 3/31/2018
Application Due: 4/18/2018
Work Type: