Set Up Technician III - Evening & Weekend Lead

Location
Edmond, OK
Posted
Mar 31, 2018
Institution Type
Four-Year Institution


Job ID 2018-4838
Posted Date 2018-03-29
Org Number 022146
Department Conference & Events
Division Administration and Finance
Job Type Staff
Location US-OK-Edmond
Proposed Salary Range $14.26 per hour ($29,660.80 annually)
Hours Per Week 40
Weeks Per Year 52
Regular Workdays/Hours This position will primarily work evenings and weekends, but shift days and times will vary based on operational needs.
Preference Date 4/12/2018


College/Department Overview

The Nigh University Center serves as the "town square" of Central's campus by providing high quality convenient services and amenities that continue to meet the changing needs of the UCO community and the Oklahoma City metropolitan area. It is essentially the doorway to the campus and within its 221,721 sq.ft. of interior space, it houses Enrollment Services, Career Services, Transportation and Parking, the Food Court, a full service restaurant, Starbucks, a bookstore and bank as well as the Conference and Events Office that manages 25 meeting rooms and over 37,000 square feet of available space.

Position Overview

Assist with the set-up and break down of campus events, program, and activities. Support on-site coordination of vendors, staff, and/or volunteers. Respond to questions and provide information. May assist with collecting recycling materials across campus.

Department Specific Essential Job Functions

Uses information from the Conference and Events Office set-up sheet, as directed by the Supervisor, to set-up the room as requested for each event.

Moves the furniture (tables, chairs, stages, pianos, etc.) to rooms and arranges them as instructed.

Maintains a clean and orderly storeroom for furniture and moves furniture to and from storage as necessary.

Follows instructions as to the proper furniture arrangement techniques and spacing requirements so it will be suitable for the event and meets the customer's desires.

Assists the audio visual staff with the set-up and operation of various audio/visual equipment in the Nigh University Center.

Communicates customer requests during events to the Conference and Events Office.

Keeps furniture clean and presentable for events, i.e. cleans off tables and chairs, takes off tape or ribbon left on furniture, etc.

Checks rooms to see the set-up is correct and that the room is clean and ready for the customer.

After an event, responsible for checking rooms and stores any equipment that needs to be secured.

Reports rooms that; need cleaning, have damages to room or furniture, or any appearance of policy breech by customer to the supervisor.

Performs various janitorial duties as needed such as sweeping, mopping, cleaning glass doors, dusting furniture, washing walls, etc.

Performs light maintenance duties to include changing out bad light bulbs in the Nigh University Center and any maintenance request that maybe asked of them by a supervisor.

Assists with some administrative duties and helps create a weekly schedule.

Acts as the lead to the Set up Technicians and student workers in the evening and weekends.

This is an essential position and may be required to come to work when there is inclement weather.

Performs other related duties as assigned.

Qualifications/Experience Required

Performs administrative or manual tasks. Requires general education or vocational training and 6+ years of relevant experience in chosen field or equivalent combination of education and experience.

Qualifications/Experience Preferred

Previous experience with building maintenance and conference room and ballroom set-up procedures. Prior customer service experience along with a thorough understanding and practical experience in a service-oriented setting. Work experience that provides knowledge of and exposure to fundamental theories, principles, and concepts. Application of experience in a chosen field to achieve results. 3+ years of experience. Appropriate profession accomplishments and credentials.

Knowledge/Skills/Abilities

The ability to act as an informal resource and coach for colleagues with less experience.

Ability to work independently or as a member of a team, depending upon project needs.

Ability to work with minimal supervision and be a strong leader within the unit. Excellent communication, customer service and organization skills.

Ability to work well with others fostering a positive working relationship.

Good supervisory skills. Good base knowledge of all phases of a conference and events operation.

Reads, understands manuals and instructions printed in English and documents legibly in same.

Good oral and written communications are needed to carry out the duties and responsibilities of this position.

General office skills required which include experience with Microsoft Word, Excel and University programs.

Excellent telephone etiquette, interpersonal and public relations skills.

Ability to operate office equipment.

Ability to multi-task.

Demonstrates a warm and caring professional service oriented attitude.

Must be self-motivated.

Ability to listen and synthesize directives.

Physical Demands

Repetitive movement of hands and fingers. Typing and/or writing. Frequent standing, and/or sitting. Occasional walking, stooping, kneeling or crouching. Reach with hands and arms.

Visually identify, observe and assess. Ability to communicate with supervisor/students/colleagues. Regular physical attendance required.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.

Knowledge of furniture and equipment that are used to set up meeting and banquet rooms. Knowledge of best way to move, lift and carry furniture to avoid injury.

This position requires a physical. The requirements are as follows:
  • Ability to kneel, bend, stand and walk for long periods of time.
  • Ability to work and climb in high places using a ladder.
  • Ability to lift up to 50 pounds from floor to waist level.
  • Ability to lift and carry up to 50 pounds up to 200 feet.
  • Ability to lift up to 50 pounds and carry up/down up to 30 stairs.
  • Ability to push/pull a dolly loaded with up to 150 pounds up to 300 feet.

Must have ability to understand written and oral communications.

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