Tenured & Probationary Faculty Analyst

San Jose, CA
Mar 29, 2018
Position Type
Tenured & Tenure-Track
Institution Type
Four-Year Institution

Job ID: 24319
Full/Part Time: Full-Time
Regular/Temporary: Regular
Job Code: 1176
Department: University Personnel


Classification: Confidential Administrative Support II
Salary Range: $4,233/month - $9,237/month
FLSA Status: Exempt

San Jos State University offers employees a comprehensive benefits package. For more information on programs available, please visit http://www.sjsu.edu/hr/benefits/

About the Position

Reporting to the Senior Associate Vice President for University Personnel or designee, and receiving work direction from appropriate administrators/managers within University Personnel, the incumbent oversees the retention, tenure, and promotion processes for tenured and tenure-track faculty. The incumbent works independently with sensitive and confidential data and is responsible for communication with faculty members, department chairs and the Office of the Provost related to these processes. In addition, the incumbent provides data to University Personnel (UP) Management related to the RTP process and to grievances. The incumbent is responsible for ensuring CBA and policy adherence and directs policy interpretation questions to UP management.

Education and Experience

Bachelor's degree or professional training program (or equivalent work experience) specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position AND three years of administrative work experience.

Preferred Qualifications

Master's Degree; Experience in higher education; Experience working with faculty processes; Experience working with retention, tenure and promotion processes for faculty

Knowledge, Skills & Abilities

-Thorough knowledge of English grammar, business writing, punctuation, spelling.
-Knowledge of university policies and provisions of the Collective Bargaining Agreement that apply to RTP.
-Knowledge of Academic Affairs structure and operations as related to RTP.
-Knowledge of faculty retention, tenure and promotion processes and procedures.
-Knowledge of software applications including word processing, spreadsheet, and database management.
-Excellent customer service skills.
-Excellent oral and written communications skills with a diplomatic demeanor and client empathy to provide service to faculty, staff, administrators, and the general public.
-Strong organizational skills.
-Strong analytical skills.
-Business math skills.
-Ability to collaborate with others.
-Ability to provide solutions for complex, system-related problems.
-Ability to learn, use and maintain databases and software platforms.
-Ability to compose and appropriately format correspondence and reports.
-Ability to maintain confidentiality and appropriately handle sensitive communications with employees, colleagues and external agencies.
-Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.
-Ability to provide consultation to the campus in the areas of faculty personnel matters.
-Ability to set own priorities, perform consistently, organize and plan work and projects; make decisions independently and complete duties accurately with little or no supervision.
-Ability to perform accurately in a detail-oriented environment, and handle multiple work priorities.
-Ability to quickly learn and apply a variety of state, federal, CSU, and SJSU policies and procedures.

Posting Date

October 31, 2017

Application Screening

Application Screening begins November 15, 2017
Applications received before that date will receive first consideration.

This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Required Application Material:

Letter of interest
Complete SJSU Online Employment Application

Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.

Note To Applicant

Every applicant who reaches the final level of interviews will be required to complete a background check. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.


All San Jos State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Equal Employment Statement

SJSU is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability.

It is the policy of SJSU to provide reasonable accommodations for applicants with disabilities who self disclose.

Contact Information

One Washington Square San Jose, CA 95192-0046
Phone: 408-924-2250
Email: [email protected]



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