Associate Director of Planning

San Jose, CA
Mar 29, 2018
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

Job ID: 24358
Full/Part Time: Full-Time
Regular/Temporary: Regular
Job Code: 3312
Department: Facilities Planning


Classification: Administrator II
Anticipated Hiring Salary: Commensurate with experience
FLSA status: Exempt

San Jose State University offers employees a comprehensive benefits package. For more information on programs available, please visit

About the Position

The Associate Director Planning assists the Senior Director in managing the Planning Division and provide vision and leadership in the planning and development of the University's campus.

Essential functions include, but are not limited to the following:

-Recommends initiatives and changes to improve quality and services for unit/department/division/college.
-Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices; initiates and implements plans to solve problems.
-Works with other units/departments/divisions/colleges to coordinate workflow and activities to insure a seamless operation.
-Provides vision and leadership in the development of the University Physical Space Plan.
-Establishes rapport with people from diverse backgrounds, and maintains dignity and self-control in difficult situations.
-Maintains contact with customers, faculty, staff and students and solicits feedback for improved services.
-Maximizes productivity through use of appropriate tools; develops resources that create timely and efficient workflow; develops and recommends budget.
-Prepares progress reports, informs supervisor of project status and deviation from goals; prepares activity reports for management guidance.
-Operates department/unit/division as a team.
-Ensures completeness, accuracy and timeliness of all operation functions.
-Develops, communicates, and maintains guidelines and procedures to support the functions of the service group/division/college.

-Assists in the development of the University's Five-Year Capital Outlay Program, and functions as the liaison between the campus and the CSU Chancellor's Office, when the situation demands.
-Identifies the needs and coordinates the development of capital outlay feasibility studies and their successful incorporation into the final Capital Outlay Budget Change Proposals (COBCP).
-Assists in the development of the Major and Minor Capital Outlay Programs.
-Coordinates the evaluation of space utilization, space assignments, short and long range planning requirements of campus units, classification, and other space related issues, maintaining the campus space database and coordinates with the CSUCO to ensure the accuracy of the State Facilities Data Base (SFDB).

-Coordinates the development of architectural programs, design development and contract documentation relating to the capital development on campus.
-Evaluates, develops and monitors project budgets to assure the project goals are met.
-Acts as a campus and users advocate to actively pursue CSU System and off-campus project findings.
-Provides technical assistance and consul to campus community.
-Serves on campus communities relating to campus planning and construction.

Education and Experience

-Bachelor's degree or equivalent in architecture, engineering, or related field
-Five years progressive experience in the subject field, and at least three years' experience working in a public higher education environment
-Possession of a valid California Driver's License and the ability to complete the Defensive Driver Training Program as required for the operation of State vehicles

Preferred Qualifications

-University Experience preferred

Knowledge, Skills & Abilities

-Thorough knowledge of and the ability to apply the best practices in planning.
-Ability to analyze and resolve a wide range of complex problems, and be able to be multi-task as related to construction development.
-Knowledge of the principles, challenges, and requirements of public work contracts, and the ability to successfully manage the process.
-Ability to understand, review and manage the development of program, design, specifications and related documents.
-Proficiency in PC-compatible software programs, such as Word, Excel, Access and Project Manager.
-Strong oral and written communication skills.
-Excellent customer service and public relations skills.
-Ability to work with PDC staff planning, organizing, and supervising the work of professional and administrative staff members engaged in physical planning, design and construction.
-Ability to represent the Sr. Director at meetings and conferences involving campus, University, state and federal levels of authority, in matters related to architectural and architecturally-dependent financial requirements.
-Leadership and management skills to lead project committees and manage large and complex professional teams.
-Thorough knowledge of architectural, engineering and construction practices.
-Knowledge of current project and construction costs and experience with industry standard cost estimating systems.
-Thorough knowledge of typical design and construction sequences and durations to prepare, monitor and manage detailed project schedules.
-Experience with project scheduling software such as MS Project.
-Experience with design and construction contracts and contract law.
-Ability to manage architectural capital projects in a campus environment, including a wide range of typical campus building types such as teaching laboratories, classrooms, lecture halls, academic and administrative offices, student housing, food service facilities, recreational facilities, campus planning and infrastructure.
-Ability to work with Senior PDC staff planning, organizing and supervising the work of professional and administrative staff members engaged in physical planning, design and construction.
-Ability to interpret and apply policies, procedures and practices specific to capital project administration for the CSU system. Ability to interpret and apply the California state public contracting code.
-Knowledge of California and applicable building codes and regulations.
Ability to lead project teams and execute the development and management of overall project budgets and schedules.

Posting Date

December 5, 2017

Application Screening

Application Screening begins December 20, 2017
Applications received before that date will receive first consideration.

This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Required Application Material:

Letter of interest

Complete SJSU Online Employment Application

Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.

Note To Applicant

Every applicant who reaches the final level of interviews will be required to complete a background check. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.


All San Jos State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Equal Employment Statement

SJSU is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability.

It is the policy of SJSU to provide reasonable accommodations for applicants with disabilities who self disclose.

Contact Information

One Washington Square San Jose, CA 95192-0046
Phone: 408-924-2250



Similar jobs

Similar jobs