Alternate Shift Manager

Location
San Jose, CA
Posted
Mar 29, 2018
Institution Type
Four-Year Institution

Job ID: 24463
Full/Part Time: Full-Time
Regular/Temporary: Regular
Job Code: 3312
Department: Maintenance & Operations

Compensation

Classification: Administrator II
Anticipated Hiring Salary: Commensurate with experience
FLSA status: Exempt

San Jose State University offers employees a comprehensive benefits package. For more information on programs available, please visit http://www.sjsu.edu/hr/benefits/

About the Position

The Alternate Shift Manager has oversight for the following: weekend events, custodial services, moving services, grounds services and trades supervision to include, plumbing, electrical, HVAC, carpentry, painting, auto shop, and lock shop.

This position requires the management of several groups and maintenance oversight for weekend events and campus functions. Position works in conjunction with the weekday Associate Director for Maintenance and Operations. This position will be a Wednesday through Sunday 8 am to 5 pm shift and will participate in the rotational Manager On-Call after hour service.

Responsibilities include but are not limited to the following responsibilities:

-Oversee maintenance and operation staff; participate in the selection of personnel; evaluate maintenance and operations staff. Evaluate the use of resources to improve efficiencies. Define priorities of work and communicates this information to all staff involved. Schedule, assign, monitor, and make periodic inspections of work completed.

-Manage and is the liaison for the maintenance and support of weekend events. To include campus and south campus events. Ensure buildings are unlocked and programs the S2 system as needed.

-Oversee work progress and completion using a computerized maintenance management system. Ensure successful completion of repair work orders, preventive maintenance work orders, and trouble call resolution. Approve work order requests; determine appropriate strategies such as in-house vs contracting out

-Develop and control operations and project budgets. Facilitate and oversee purchasing of tools, materials, supplies, and equipment. Identify and determine problem root cause; develop and present recommendations for improvement of processes and practices; initiate and implement plans to solve problems.

-Work with University Housing staff and Resident Advisors on emergency work needing to be performed. Arrange contracted services for after hour and weekend work as needed.

-Provide supervision and leadership to all staff working an alternate shift to include swing shift staff.

-Prepare progress reports, inform Director of project status and deviation from goals; prepare activity reports for management guidance.

-Ensure completeness, accuracy and timeliness of all operation functions.

-Develop and implement the annual and strategic plans for the Department;s asset management program, including implementation of an effective preventive maintenance program and utilization strategy for the Department's CMMS.

-Prepare and submits deferred maintenance plan, and hazardous materials removal plans and requests.

-Develop performance metrics as part of the asset management/preventive maintenance program which lead toward an improvement in asset life cycle.

-Determine asset criticality and conducts risk analysis and condition assessment on buildings and critical assets to determine remaining life and replace/repair decisions.

-Establish financial data for building assets that lead toward life cycle costing and effective financial forecasting.

-Oversee the development of plans, specifications, estimates and budget for tenant improvement construction, repair and replacement of building systems and supporting infrastructure projects. Review construction progress for compliance with campus standards and requirements.

-Assist in the development of the Department's annual operating budget and long range capital requirements.

-Ensure the effective work flow, priority, and delivery of all Department labor and services through the Department's CMMS working/coordinating with the Work Control Center.

-Coordinate the development, review, and implementation of standard operating procedures for areas of responsibility to ensure efficient, reliable and cost effective operations.

-Provide technical assistance and counsel to campus community and/or serve on a variety of Departmental teams that represent the Department on operational, safety or related matters.

- Day-to-day management, coordination and quality control of assigned projects and service requests.

This is a position in the CSU - Management Personnel Plan (MPP), and serves at the pleasure of the President. This position may also require adherence to University compliance training such as: Conflict of Interest and Ethics, AB 1825 Sexual Harassment Prevention, Information Security, and Injury and Illness Prevention Program. The person hired for this position will be required to complete an outside employment disclosure statement in accordance with Title V of the California Code of Regulations.

Education and Experience

A Bachelor's degree in a related field or equivalent combination of education and experience in management of large construction projects required. A minimum of five (5) years progressively responsible full-time experience in the construction industry in a comparable position demonstrating the ability to perform the above listed responsibilities.

Preferred Qualifications

-7 years of experience in Facilities Maintenance
-Demonstrated effective verbal and written communication skills
-Demonstrated strong supervisory skills
-Demonstrated ability to work successfully on diverse teams
-Demonstrated proven record of success in planning, scheduling, problem solving, and in managing both routine and complex maintenance workload requirements involving a mix of skilled Trades
-Demonstrated applied knowledge of building codes and other laws relating to HVAC projects and energy management systems.
-Demonstrated proficiency with Computerized Maintenance Management System, Excel, MS Project and MS Word
-Demonstrated thorough knowledge of methods, materials, chemicals and equipment used in building maintenance, including knowledge of OSHA and ADA guidelines
-Demonstrated knowledge of all aspects of physical plant management and ability to manage and prioritize technical assignments associated with facilities administration

Knowledge, Skills & Abilities

-Ability to troubleshoot and implement service delivery improvements.
-Ability to write reports, business correspondence, and procedure manuals.
-Ability to effectively present information and respond to questions from groups of managers, customers, and the general public.
-Ability to write clear and concise reports and correspondence; ability to interact effectively with many levels of personnel. Skill at providing sound analysis and guidance to supervisory staff.
-Ability to interpret financial operating reports. Demonstrated ability to manage multi-functional and diverse programs of significant budgetary impact.
-Ability to work with mathematical concepts such as probability and statistical inference, to apply concepts such as fractions, percentages, rations, and proportions.
-Demonstrated ability to: effectively manage a diverse number of functions and assigned personnel; effectively oversee unionized staff; set appropriate priorities to effect timely completion of numerous concurrent tasks within defined resource limitations; train and evaluate the productivity and performance of other employees; analyze situations and take corrective action; communicate in a professional and effective manner, in both written and oral forms, with all University and community constituencies (employees, faculty, students, vendors, and the public); and write policies, procedures and reports, covering a wide range of operational responsibility under defined duties.
-Knowledge of all aspects of physical plant management and ability to manage and prioritize technical assignments associated with facilities administration.
-Demonstrated thorough knowledge of methods, materials, chemicals and equipment used in building maintenance, including knowledge of OSHA and ADA guidelines
-Demonstrated proficiency with Computerized Maintenance Management System, Excel, MS Project and MS Word.
-Demonstrated proven record of success in planning, scheduling, problem solving, and in managing both routine and complex maintenance workload requirements involving a mix of skilled Trades.
-Must be able to accommodate a work schedule that varies according to operational needs and may include evening and weekend hours.

Posting Date

February 16,2018

Application Screening

Application Screening begins March 2, 2018
Applications received before that date will receive first consideration.

This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Required Application Material:

Resume
Letter of interest
Complete SJSU Online Employment Application

Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.

Note To Applicant

Every applicant who reaches the final level of interviews will be required to complete a background check. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS)

All San Jos State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Equal Employment Statement

SJSU is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability.

It is the policy of SJSU to provide reasonable accommodations for applicants with disabilities who self disclose.

Contact Information

One Washington Square San Jose, CA 95192-0046
Phone: 408-924-2250

PI101820178

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