Assistant Director for Compliance

San Jose, CA
Mar 29, 2018
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

Job ID: 24499
Full/Part Time: Full-Time
Regular/Temporary: Regular
Job Code: 1035
Department: Dir of Compliance for Int Athl


Classification: Administrative Support Coordinator - II
Salary Range: $3,115 /month - $5,316 /month
FLSA status: Nonexempt

San Jose State University offers employees a comprehensive benefits package. For more information on programs available, please visit

About the Position

The Assistant Director for Compliance provides complex administrative and office support functions for the Compliance Office. The Assistant Director for Compliance monitors all recruiting activities, playing/practice seasons, CARA verification, complimentary ticket distribution, camps/clinics, textbook program, and athletic staff personnel monitoring.

Responsibilities include but are not limited to the following:

1. Responsible for Monitoring and ensuring the Completion of:
-Compliance forms and logs
-Playing season/practice logs (CARA)
-Complimentary ticket requests (recruits and student-athletes)
-Recruiting logs (Contacts, Evaluations, Phone Calls, etc.)
-Reconciling recruiting reimbursement expenses with Business Office
-Official/Unofficial Visit requests
-Annual NCAA Coaches Recruiting Exams
-Foreign Tour paperwork and requirements

2. Compliance Office Student Services:
-Lead on operating the textbook scholarship program, acting as liaison to the SJSU Bookstore
-Assist with Admissions Process including placement testing, orientation, Next Steps, and collection of transcripts
-Student Assistance Fund
-Housing Assignments
-International Insurance

3. Administrative Support:
-Data tally and entry for NCAA reports
-Staff outside income and declarations
-Student-athlete employment
-Exit interviews
-Create and maintain student-athlete files

Education and Experience

Completion of a high school program, technical/vocational program, or their equivalents combined with three years of related office work experience.

Preferred Qualifications

-Master's Degree
-Minimum of two years of experience in NCAA D-I Compliance
-Experience with online compliance software (Jump Forward and NCAA applications preferred)

Knowledge, Skills & Abilities

-Knowledge of the National Collegiate Athletic Association (NCAA) and NCAA Clearing House policies and processes.
-Strong organizational, written and oral skills required.
-Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
-Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.
-Ability to conduct meetings, establish record keeping protocol and organize record keeping protocol.
-Expertise in using office software packages (Microsoft Word and Excel), technology, and systems.
-Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
-Demonstrated knowledge of student development theories relevant to a metropolitan university and demonstrated sensitivity and understanding of the needs of SJSUs diverse student body.
-Demonstrated ability to maintain confidentiality and appropriately handle sensitive communications with students, employees and external agencies.
-Demonstrated ability to mediate conflicts and provide dispute resolution in a fair and objective manner.
-Demonstrated ability to interpret technical procedures or regulations as well as CSU and university policies and procedures.
-Demonstrated ability to establish positive working relationships with students, faculty, administrators, and staff.
-Ability to communicate effectively NCAA rules and regulations governing recruiting, amateurism, awards and benefits, playing and practice seasons, eligibility, and sports camps and clinics.
-Ability to use negotiation and persuasion skills to achieve results and expedite projects.
-Demonstrated ability to perform accurately in a detail-oriented environment.

Posting Date

March 22, 2018

Application Screening

Application Screening begins April 6, 2018
Applications received before that date will receive first consideration.

This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Required Application Material:

Curriculum Vita
Letter of Interest
List of References

Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.

Note To Applicant

Every applicant who reaches the final level of interviews will be required to complete a background check. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.


All San Jos State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Equal Employment Statement

SJSU is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability.

It is the policy of SJSU to provide reasonable accommodations for applicants with disabilities who self disclose.

Contact Information

One Washington Square San Jose, CA 95192-0046
Phone: 408-924-2250


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