EVENT COORDINATOR

Location
Athens
Posted
Mar 30, 2018
Institution Type
Four-Year Institution

Position Summary: This position is charged with responding to business opportunities from within assigned markets, and actively selling the facilities and services of the UGA Center for Continuing Education & Hotel (the Georgia Center) as well as coordinating the Georgia Center's fulfillment of promises detailed in Agreements and Banquet Event Orders. Success is measured by reaching both individual and team goals and successfully working with others at the Georgia Center to provide our customers exemplary service.

Responsibilities: Sales and Event Coordination: a. For events including minimum or no hotel use (day events), the Event Coordinator is charged with qualifying the business opportunity, researching facility availability and our ability to service, analyzing profitability, preparing proposals, and negotiating the terms of Agreements. All proposals and agreements shall be issued in compliance with University and departmental guidelines. b. For events involving hotel room blocks (multi-day events), the Event Coordinator serves as the client's primary Georgia Center contact, post Agreement. The Event Coordinator shall effectively communicate with other departments to coordinate the fulfillment of our promised services. Coordination includes, as applicable, oversight of hotel reservations and room block management, assisting with menu selections, determining and communicating meeting room set-ups and audio visual requirements, overseeing set-up and event registration management, and the sale and oversight of vendor/exhibitor sets. c. For limited assigned accounts/events, the Event Coordinator may also be charged with serving as the primary contact for an account and, in addition to the above responsibilities, shall proactively solicit the client for future business and bear responsibility for the research, negotiation and sale of varying sized events.

Qualifications: Completion of a Bachelor's Degree in Business or related field and three years of facility and/or service administration and coordination experience; OR any equivalent combination of experience and education from which comparable knowledge, skills, and abilities have been achieved.

About UGA: The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state's oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University's enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

Full time/Part time: Full Time

EEO Policy Statement: The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

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