Degree Audit Specialist  

Job description

Posting Details

Posting Number:


Position Category:

Student Services Paraprofessional/Professional  

Job Title:

Degree Audit Specialist  

Position Code:


Position Type:



Academic Services & Registrar  

Nature of Work:

This position is responsible for determining graduation eligibility of students. The position involves having detailed knowledge of degree programs, programming and completing degree audits for all students eligible for graduation. The position assists the Registrar in multiple areas of the department and is responsible for preserving the integrity of student records programs and processes. Work is performed under the direction of the Assistant Registrar and is reviewed through individual conferences, reports, and periodic evaluation of results.  

Training and Experience:

Associate's degree and 1-3 years of experience working with student records in higher education/Registrar's Office with demonstrated ability to effectively maintain and analyze detailed records required; bachelor's degree preferred. Preference given to those with direct experience working with transfer credit and degree audit records. 
Strong analytical thinking skills. 
Familiarity with computerized technology and software programs 
Able to function independently while operating effectively within a team environment. 
Possess solid general computer skills, including ability to work in a Windows environment. Preference given to those with demonstrated knowledge of Banner and Argos Reporting software; familiarity with other specific applications used by the University a plus. 
High level of confidentiality and discretion required. 
Excellent writing ability. 
Excellent interpersonal, organizational and communication skills. 
Cultural competency to work with diverse student population. 
Physical ability to perform the essential functions of the position, with or without reasonable accommodation.  

Testing Requirements:


Illustrative Examples of Work:

Performs and processes graduation applications and determines degree eligibility; includes completing degree evaluations for both two- and four-year degree programs at the time of application and final degree certification. Identifies unmet degree requirements and advises on an on-going basis with students regarding degree completion. 
Implements, tests, analyzes and assists with the overall operation of the degree audit system. This includes monitoring and troubleshooting degree audit rules, monitors appropriate degree audit list-serves for enhancements and upgrades and works closely with the Systems Analyst and Registrar to ensure all programming is in place and in accordance with catalog degree requirements for all certificates and degree granting programs. 
Manages and monitors exceptions and exemptions regarding individual student degree plans in accordance with University policies and procedures and/or upper level management decisions. 
Works with appropriate staff to process course substitutions based on policy and the decisions of appropriate academic personnel. 
Certifies program completions for all Education specialist, Master, baccalaureate, associate and certificate degrees and programs. 
Assists in the preparation and facilitation of all graduation ceremonies including mailing information to students, running reports for the graduation program and posting the potential graduates list. 
Assists with updates and maintenance of the departmental graduation web page including the monitoring and submission of graduation applications, attendance forms and surveys.  

Posting Date:


Closing Date:
(Screening of applications will begin at date shown and will continue until the position is filled.)

Open Until Filled



Special Instructions to Applicants:


Funding Source:

General Operating (State)  

Number of Openings:


If Other, please denote the Name of a Grant:


Fringe Benefits:



Commensurate with qualifications and experience  

Physical Demands


Facts About the Institution:

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, hospital and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Remission after six months of employment. 

EEO/AA/Non-Discrimination Statement: 

Albany State University is an equal employment, equal access, equal educational opportunity and affirmative action institution which adheres to all federal and state civil rights laws banning discrimination in public institutions of higher education.

The University is committed to insuring equal opportunity to all students, employees, and applicants for employment or admission without regard to race, color, religion, sex, national origin, age, veteran status, physical or mental disabilities, or sexual orientation. It is the policy of Albany State University to comply with all federal laws, including the Age Discrimination Act of 1975, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act (ADA) of 1990 (Title II), Title IX of the Education Amendments of 1972 (Title IX), Title VI of the Civil Rights Act of 1964 (Title VI), Executive Order (E.O.) 11246, and all subsequent amendments and implementing regulations which prohibit discrimination as above described. In accordance with the requirements above, Albany State University affirmatively states that it does not discriminate on the basis of race, color, religion, sex, age, veteran status, disability or national origin in its employment and/or educational programs and activities. Albany State University is an Affirmative Action/Equal Opportunity Institution.

The University shall take action, to the extent allowed under state and federal law, to ensure fulfillment of this policy. For questions or more detailed information regarding this policy, or to file a complaint regarding violation of this policy, please contact the Albany State University Office of Human Resources, 504 College Drive, B.C. Black Building, Room 382, Albany, Georgia 31705, Director of Human Resources at 229-430-4623. Students requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Student Disability Services Center, New Student Center, 2nd Floor, Green Zone (Room 2-140), Dr. Stephanie Harris-Jolly, Director of Counseling and Student Disability Services, 229-903-3610.  

Disability Statement:

Applicants who have a disability and who need special services or facilities to apply or to interview should contact Human Resources at 229-430-4623. EEO/AA employer.  

Optional Applicant Documents:

Cover Letter
Unofficial Transcript 1  

Required Applicant Documents:


Application Types Accepted:

Staff Employment Application




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Job No: Posting Number: 0600807  
Posted: 3/29/2018
Application Due: 5/28/2018
Work Type:
Salary: Commensurate with qualifications and experience