Assistant to the Registrar
Position Summary: Under administrative direction, the Assistant to the Registrar oversees and executes the administrative functions of the Registrar: maintaining the Registraras website and NSLC, send out communication on behalf the Registrar, assisting the Registrar with oversight of class scheduling, tracking/reconciling office expenses and work in the Ellucian/Colleague System. This position involves a high level of decision making discretion. Adhering to and maintaining confidentiality, is essential to this position. Essential Responsibilities 75% Office duties: a¢Greet students and all other visitors at the front office counter, make appropriate referrals to internal office staff or external offices, and answer incoming calls on multiple lines. a¢Coordinate room requests for professional staff through 25 live a¢Compile monthly reports (narrative and metrics) submitted for review by the Registrar a¢Coordinate timesheet collection for the Registraras Office a¢Primary Content Management System website content editor, monitor and maintain updated information on the public, internal and Clearinghouse websites. a¢Ensure incoming documents to the office are scanned and distributed a¢Maintain effective relationships with staff in GSU office to ensure proper processes are accurate. a¢Review and maintain Registraras Office procedures documentation a¢Review, maintain and update Registrar Office forms. a¢Release registration holds as appropriate a¢Assists with late registration. a¢Creates and sends email communications on behalf of the Registrar to the GSU community, around deadlines, start and end of term emails, academic suspension, and probation. a¢Assists the Registrar with oversight and troubleshooting the academic calendar, and collaborating with academic units to ensure accuracy of course sections are within established policy. a¢Assists in the management and enforcement of the immunization policy. 15% Budget Management and the Universityas administrative and student record keeping software program a¢Work with current budgets a track spending on Excel a¢Manage the requisition and PO process in conjunction with procurement guidelines a¢Notify the Registrar of spending patterns and fund availability. 10% Other responsibilities as assigned (e.g., calling students, filing, commencement)
Minimum Qualifications: a¢High school graduate a¢Minimum of ten years of work experience supporting administrators a¢Ability to multi-task in a fast-paced environment, while providing excellence customer service. a¢Conflict management/resolution skills a¢Computer proficiency in Windows environment a¢Experience creating or maintain websites a¢Ability to work independently and troubleshoot a¢Ability to complete multiple tasks and high volume of work a¢Ability to produce various written work such as memorandums and emails. a¢Experience working with a student information system.
Preferred Qualifications: a¢Bacheloras degree a¢Three years of experience working in the admissions or records/registration or higher education a¢Experience with Ellucian Colleague a¢Experience with Lexmark (formerly Perceptive/Image Now) a¢Experience with WebCMS a¢Experience with 25 Live a¢Knowledge of Family Educational Rights and Privacy Act (FERPA) as it relates to the release of records.
Work Schedule: Standard work hours are Monday, Tuesday, Wednesday, and Friday, 8:30 a.m. to 5:00 p.m. with a 60 minute (unpaid) lunch, rotating Thursday, 10:30am to 7:00 pm. Additional evening schedules are required during peak times, and an occasional weekend (Commencement).
Type of Position Being Requested: Administrative Appointment
Full Time/Part Time: Full Time
Collective Bargaining Status of Position: Non-Unionized
FLSA Status: Non-Exempt
Posting Number: AP0163P