Administrative Specialist

Job description

Hyde Park Campus

23300 SSD-Administration

About the Unit
Consistently ranked among the top ten social science research universities in the world, the Division of Social Sciences is at the vanguard of inquiry and impact. Whether through the field-defining scholarship of the Chicago Schools in Sociology and Economics, the path-breaking impact of the first graduate international affairs program in the U.S., the creation of interdisciplinary programs in the Department of Comparative Human Development and the John U. Nef Committee on Social Thought, or many other pivotal milestones, the Division has repeatedly transformed the social sciences since its founding in 1930. The Division offers PhD degrees in nine disciplines and Master of Arts degrees in five interdisciplinary fields. The Division also offers a number of joint degrees, and these collaborative initiatives uniquely position the Division to pioneer creative modes of thinking about society's most complex issues.

Job Information

Job Summary:

  • The Administrative Specialist is responsible for a wide range of academic support services to the new Committee on Quantitative Methods and will report to the Committee's chair.
  • In addition, this position will provide light administrative support to the Committee on Geographical Sciences. Such duties include arranging meetings, organizing itineraries of outside speakers, maintaining the Committee's web site, maintaining records of undergraduate and graduate students, helping to organize conferences, meetings, and special events, disseminating materials, serving as liaison to other administrative offices, and maintaining the Chair's calendar.

  • Performs high level administrative duties in support of the day-to-day operations of the Committee. Coordinate office functions, including developing and implementing office procedures and policies; composing correspondence and other documents; scheduling diverse and complex appointments, meetings and travel arrangements.
  • Responsible for special event planning: Determines the appropriate venue, hires and negotiates with caterers and other vendors, and arranges logistics for speakers, etc. Executes all components of plans for putting on events for the Center in consultation with the Director.
  • Manages course listings with the University Registrar, related student inquiries, and student records for related curricular programs (including a doctoral certificate and an undergraduate minor); coordinates with cognizant Deans of Students offices.
  • Coordinates academic appointment and reappointment procedures for non-faculty academic appointees, including posting/advertising open positions, overseeing procedures for the job search and candidate selection, and preparing new-hire and reappointment case recommendations.

  • High level of organization and attention to detail
  • Excellent written and verbal communication skills
  • Strong interpersonal skills
  • Ability to work independently
  • Strong problem-solving skills
  • Good time, task, and information organization skills, including the ability to manage multiple tasks simultaneously required.

Additional Requirements

  • Bachelor's degree required.

  • A minimum of three years of relevant office experience required.
  • Event planning experience preferred.
  • Experience in a higher education environment preferred.

Technical Knowledge or Skills
  • Working knowledge of the MS Office suite

Required Documents:
  • Resume
  • Cover Letter
  • References

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 3/29/2018
Application Due: 5/19/2018
Work Type: