Administrative Coordinator I

Location
USC Columbia
Posted
Mar 28, 2018
Institution Type
Four-Year Institution

Internal Title: Executive Assisant to the President of the American Academy

Posting Number: STA00373PO18

College/Division: College of Social Work

Department: College of Social Work

Advertised Salary Range: $24,628-$30,000

Part/Full-time: Part Time

Job Search Category: Administrative

Advertised Job Summary: Reporting to the President, the Executive Assistant is responsible for providing professional administrative support to the President, the chairs of board committees, and the Executive Director of the Grand Challenges for Social Work. Perform high-level administrative support for the President. Coordinate meeting, maintain an electronic calendar, and ensure the President is informed of upcoming appointments. File and retrieve documents, records, and reports. Prepare all travel arrangements, itineraries, and meeting materials and review for accuracy. Arrange monthly board calls and the annual member's webinar. Prepare and provide appropriate documentation to assist with meetings. Coordinate meetings, including scheduling room, materials preparation, and room set up. Plan and set up the annual induction ceremony at SSWR. Work with SSWR and Travelink. Perform financial activities including tracking expenditures, reconciling operating reports, resolving discrepancies, and processing invoices. Process expense reports. Managing communication between the President, board member, fellows, and the outside Academy Finance Committee. Work with (STAT Marketing) and the Academy Finance Committee on our finances and audits. Staffing the nominations and elections committee. Create and acquire content for the websites, email newsletters, and other online communications (social media). Assist with developing PowerPoint presentations and other presentation software.

Minimum Qualifications (Classified and Unclassified positions): Bachelor's degree and 2 years related experience in business management, public administration, or administrative services; or equivalency.

EEO Statement: The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, color, religion, national origin, sex, sexual orientation, gender, age, disability, protected veteran status or genetics.

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