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Administrative Assistant I

Job description

Job Description

Administrative Assistant I-1800362


Required Qualifications: (Evidenced by an attached resume) High school diploma/GED. Three [3] years of full time progressively responsible administrative experience to include duties such as purchasing, book-keeping, payment processing, and/or expense tracking. Experience in word processing, spreadsheet management, electronic messaging and internet applications (Microsoft Word, Excel, PowerPoint, Google Apps, etc...).

Preferred Qualifications:

Associate Degree or higher. Marine conservation experience. Experience in a Higher Education/Academic environment. Experience managing websites, social media accounts, and other communications applications such as online newsletters and info-graphics. Experience working with scientists, stakeholders, and community groups in an educational or outreach capacity. Event management experience. Account management experience.

Brief Description of Duties: Incumbent will provide administrative and project support to the Institute for Ocean Conservation Science, whose mission is to conduct science in support of marine conservation. As this position is responsible for supporting the philosophy, goals and mission of the Institute for Ocean Conservation Science, a candidate interested in estuarine systems and species is preferred.
Working closely with the senior staff (e.g. managers, Executive Director) to achieve goals and develop skills, the successful incumbent will have outstanding written, verbal, and interpersonal communication skills, experience successfully working independently as well as part of a team with a collaborative approach to problem solving, as well as strong organizational and time management skills with exceptional attention to detail.

  • Provide project and administrative support to IOCS. This includes assisting the IOCS Executive Director and Assistant Director with administrative needs, including expense tracking, requisitions, publication lists, ensuring supplies are stocked, etc. Also includes specific project support utilizing the individual's research and communication skills.
  • Assist with the planning and execution of citizen science and volunteer participation efforts for the Shinnecock Bay Restoration Program, including advertising, managing RSVPs, organizing logistics, interacting with participants, taking photos, and writing up results.
  • Conduct and track communications and outreach efforts to include maintaining subscriber database, preparing initial drafts and distributing monthly newsletters and website updates, maintaining photo library, and updating any social media accounts. Develop draft informational materials to be submitted to supervisor for review to promote the program and increase awareness.
  • Other duties as assigned.
Special Notes:

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.


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Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollock House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.


Equal Opportunity Employer, females, minorities, disabled, veterans.


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Official Job Title: Administrative Assistant I
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: School of Marine and Atmospheric Sciences-The Research Foundation for The State University of New York at Stony Brook
Schedule: Full-time Day Shift 8:30 a.m. - 5:00 p.m.School of Marine and Atmospheric Sciences-The Research Foundation for The State University of New York at Stony Brook
Posting Start Date: Mar 27, 2018
Posting End Date: Apr 26, 2018, 11:59:00 PM
Salary: Commensurate with experience within the range of $34,500-$41,000.
Salary Grade: N6

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Job No:
Posted: 3/28/2018
Application Due: 4/27/2018
Work Type:
Salary: