Office Support Associate

Job description


Requisition Number

Job Title
Office Support Associate

Official Title
Office Support Associate

Position Number

Texas Municipal Clerks - 110150


Is this an internal posting only?

Work Schedule
Part-time flexible

Department Overview
The Texas Municipal Clerks Department administers the Municipal Clerks Certification Program, a professional development program with college-level courses. The program facilitates the development of skills related to the theory and practice of local government, as well as develops the knowledge and methods to execute the duties of the office of municipal clerk. The certification program is self-paced distance learning that consists of two distinct learning environments leading toward the goal of certification: course work and seminar attendance.

Job Description
The Texas Municipal Clerks Department at the University of North Texas is seeking to hire an Office Support Associate to join our team. Responsibilities of the position include, but are not limited to:

* Screens and routes incoming calls and correspondence.
* Receives payment and processes all publication orders and renewals.
* Maintains publication database.
* Prepares bulk mailings for conferences, and manual orders and renewals.
* Assists with textbook loan program and oversees circulation of textbooks and collection of late fines.
* Assists with scanning and archiving of inactive files.
* Processes seminar registrations and prepares materials for five annual educational seminars.
* Assists with onsite registration and attendance scanning at educational seminars.

The University of North Texas System is firmly committed to equal opportunity and does not permit - and takes actions to prevent - discrimination, harassment (including sexual violence), and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, family status, genetic information, citizenship or veteran status in its application and admission processes, educational programs and activities, facilities, and employment practices. The University of North Texas System immediately investigates and takes remedial action when appropriate.

The University of North Texas System also takes actions to prevent retaliation against individuals who oppose a discriminatory practice, file a charge, or testify, assist or participate in an investigative proceeding or hearing.

Minimum Qualifications
The successful candidate will possess a High school diploma and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training. The following knowledge, skills, and abilities are required:

* Advanced customer service skills.
* Knowledge of Microsoft Office.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications
The preferred candidate will possess the following additional qualifications:

* Flexibility to travel occasionally to educational seminars offsite and assist with registration and other duties.

Special Instructions to Applicants
Applicants must submit a resume with their online application.

Is this a security sensitive position?

Driving a University Vehicle?

Job Open Date

Job Close Date
Open Until Filled

Pay Rate
Salary Commensurate with Experience

Pay Basis

Job Type
Part-time Permanent

Quicklink for Posting





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 3/28/2018
Application Due: 4/25/2018
Work Type: