Project Archivist

Job description

Position Description

The College of Charleston is seeking an experienced Project Archivist for the successful execution of an archives and records management project. This is a Gaylord and Dorothy Donnelley Foundation grant-funded, 18-month, full-time, temporary position in the Special Collections Department of the Addlestone Library. The project archivist will be in charge of the processing, description, and encoding of approximately 100 linear feet of materials documenting LGBTQ institutions and individuals in the South Carolina Lowcountry, with the expectation that additional acquisitions will continue during the project period. The project archivist will also be responsible for the editing, processing, and description of oral history transcripts and audio files. The project archivist reports to the Manager of Archival Processing and works with the subject specialist and the faculty and student oral historians involved in the project.
While only 18 months is currently funded, there is the possibility of extension.

Essential Functions
Processing and Intellectual Access for LGTBQ Manuscript Collections (60%)
• Accessions and processes materials into Special Collections
• Arranges, describes, and catalogs manuscript collections in all formats
• Assures appropriate physical housing and storage of collections
• Identifies and refers items as necessary for preservation treatment
• Evaluates content of collections with special focus on identifying sensitive and restricted materials
• Prepares finding aids, guides, and other descriptive access tools, including the creation of EAD -encoded finding aids

Processing and Intellectual Access for LGTBQ Oral History Collections (40%)
• Accessions and processes oral histories into Special Collections
• Arranges, describes, and catalogs oral history materials
• Prepares and describes oral histories for inclusion in the Lowcountry Digital Library


• Master of Library Science degree from an ALA -accredited institution
• One or more years of professional archival processing experience
• Demonstrated knowledge and experience with processing, arrangement, description, and encoding of archival collections
• Working knowledge of DACS , EAD and other relevant descriptive standards (DublinCore, MODS , MARC21, etc.)
• Familiarity with XML schemas and the use of XML editors (such as NoteTab Pro).
• Ability to plan, prioritize work, and meet deadlines
• Ability to work independently
• Strong attention to detail
• Strong analytical and problem-solving skills
• Strong written communication skills

• Experience with LGBTQ collections
• Knowledge of SC and lowcountry history
• Experience with oral history collections
• Knowledge of nationally-accepted standards, tools, and best practices in the field of archival science
• Ability to safely move carts and book/flatbed trucks loaded up to 100 pounds; lift and bend with boxes or volumes weighing up to 40 pounds; climb and reach on step stools and rolling ladders; handle dollies and metal trucks

Position Type Visiting

School/Area Library

Department Library

Special Instructions to Applicants

Posting Date 03/27/2018

Closing Date 04/28/2018

Open Until Filled? No

Posting Number F2016108P

EEO Statement

The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.

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Applicant Documents
Required Documents
  1. Cover Letter / Letter of Application
  2. Curriculum Vitae
Optional Documents
  1. Research and Professional Development Statement





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Job No:
Posted: 3/28/2018
Application Due: 4/29/2018
Work Type: