Executive Assisant to the President of the American Academy

Job description

Posting Details
Posting Summary

Logo Posting Number STA00373PO18 Classification Title Administrative Coordinator I Internal Title Executive Assisant to the President of the American Academy Campus Columbia 01 College/Division College of Social Work Department College of Social Work Band 5 Advertised Minimum Salary $32,838 Advertised Salary Range $24,628-$30,000 Location of Vacancy Part/Full Time Part Time Hours per week 30 Work Schedule

Must be willing to work a flexible schedule to meet the needs of the department.

Type of Staff Position Time-Limited (TL) Basis 12 months Job Search Category Administrative

About UofSC

The University of South Carolina System is comprised of the state's flagship university in Columbia (founded in 1801 and currently one of the top 50 "Best Colleges" according to U.S. News and World Report), three regional comprehensive universities (USC Aiken, USC Beaufort and USC Upstate), and Palmetto College consisting of four two-year campuses (USC Lancaster, USC Salkehatchie, USC Sumter, USC Union and Fort Jackson/Extended University). Together, the USC System institutions offer more than 450 degree programs on campus and online and are uniquely positioned to meet the state's educational, cultural, health and research needs. The System employs nearly 14,000 people who work daily to improve the lives of students, fellow South Carolinians and the world. Our diverse engaged faculty and staff enjoy a dynamic and intellectually stimulating work environment.

Position Description

Advertised Job Summary

Reporting to the President, the Executive Assistant is responsible for providing professional administrative support to the President, the chairs of board committees, and the Executive Director of the Grand Challenges for Social Work.
Perform high-level administrative support for the President. Coordinate meeting, maintain an electronic calendar, and ensure the President is informed of upcoming appointments. File and retrieve documents, records, and reports. Prepare all travel arrangements, itineraries, and meeting materials and review for accuracy. Arrange monthly board calls and the annual member's webinar. Prepare and provide appropriate documentation to assist with meetings. Coordinate meetings, including scheduling room, materials preparation, and room set up. Plan and set up the annual induction ceremony at SSWR. Work with SSWR and Travelink. Perform financial activities including tracking expenditures, reconciling operating reports, resolving discrepancies, and processing invoices. Process expense reports. Managing communication between the President, board member, fellows, and the outside Academy Finance Committee. Work with (STAT Marketing) and the Academy Finance Committee on our finances and audits. Staffing the nominations and elections committee. Create and acquire content for the websites, email newsletters, and other online communications (social media). Assist with developing PowerPoint presentations and other presentation software.

Minimum Qualifications (Classified and Unclassified positions)

Bachelor's degree and 2 years related experience in business management, public administration, or administrative services; or equivalency.

Preferred Qualifications



Excellent attention to detail and time management skills. Strong written and verbal communication skills. This person must be organized, flexible and have an ability to manage complex tasks on a tight time schedule. Basic website skills are desired. Excellent calendar management skills, including the coordination of meetings for multiple projects.

Posting Detail Information

Number of Vacancies 1 Desired Start Date 04/02/2018 If Research Grant/Time Limited, give end date Job Open Date 03/27/2018 Job Close Date Open Until Filled Yes Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This position is open until filled. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

Quicklink for Posting http://uscjobs.sc.edu/postings/28376 EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, color, religion, national origin, sex, sexual orientation, gender, age, disability, protected veteran status or genetics.

Position Attributes

Hazardous weather category Non-Essential Safety Sensitive or Security Sensitive No

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have at least a Bachelor's degree and 2 years related experience in business management, public administration, or administrative services; or equivalency?
    • Yes
    • No

Applicant Documents
Required Documents
  1. Cover Letter
  2. Resume
  3. List of References and Contact Information
Optional Documents





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    Job No:
    Posted: 3/28/2018
    Application Due: 5/26/2018
    Work Type: