Executive Assistant

Job description

Full/Part Time
Full Time

8AM - 5PM

$48,800 - $72,500

Position Information
Provides high level administrative support to the Provost, Associate Provost, Executive Assistant to the Provost, and the Special Assistant to the Provost. Manages the Associate Provost's calendar. Serves as the focal point for visitors and incoming communications to the Provost's Office, answers multiple phone lines and directs calls as appropriate. Processes correspondence for the Provost's office and serves as the primary transactor for financial transactions for the Provost's organization, including web recharges, travel and entertainment reimbursements, purchase orders, and account reconciliation. Orders supplies for the office and processes on-line orders for communications, fleet, printing, and physical plant. Maintains all financial records within the Provost's Office and assists with providing back-up documentation for reconciling the unit's monthly General Ledger. This position will support the SEAT office with purchasing transactions and travel planning and reimbursements. Assists with special projects as assigned. ***A pre-employment assessment may be administered as part of the recruitment process***

Minimum Requirements
Strong skills in analyses and complex problem-solving.
Strong service orientation.
Advising and counseling skills.
Ability to multi-task with demanding timeframes.
Ability to use high-level discretion and maintain a high level of confidentiality.
Solid analytical/problem-solving skills.
Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
Strong skills to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies, both verbally and in writing.

Preferred Qualifications
Familiarity with the organization's processes, protocols and procedures.

Knowledge of federal regulations such as FERPA.

Thorough knowledge of common organization-specific and other computer application programs.

Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities'air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

  • Washington Monthly (August 2016) ranked UC Riverside 12th in the nation in its annual University and College Survey.
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  • Education Trust placed UC Riverside 9th in the nation for closing the graduation gap between black and white students by 1.7 percentage points.

  • In QS World University Rankings 2016/2017, UC Riverside's Department of Philosophy is #1 in the world for the frequency with which published papers are cited by other philosophers.

  • U.S. News and World Report Survey (September 2016) ranked UC Riverside 118th overall; earns "Great Schools, Great Prices."

  • Shanghai Jiao Tong University (August 2016) Academic Ranking of World Universities ranked UC Riverside among the top 151 to 200 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."

  • U.S. News and World Report's Best Graduate Schools (2016) including:

    • Graduate School of Education - 62nd among ranked schools

    • Bourns College of Engineering - 71st among ranked schools

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview





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Job No:
Posted: 3/28/2018
Application Due: 5/16/2018
Work Type: