Administrative Director

Job description

Hyde Park Campus

20139 Public Health Sciences

About the Unit
The newly created Institute for Population and Precision Health (IPPH) will integrate a wide spectrum of factors such as human health behaviors, environmental factors, social and economic factors, policies and genetic determinants of health, into studies focused on the treatment and prevention of disease, as well as the maintenance of wellness. Leveraging and integrating the University of Chicago's considerable institutional strength in population science with research spanning diverse fields such as genetic medicine, cancer epidemiology, microbiome, and epigenomics, the Institute will have the common goal of improving human health outcomes locally and globally. Another major goal of the Institute will be to develop a new multidisciplinary training program to equip researchers with emerging tools and methods to conduct precision health research within a population health framework. Within IPPH is the Chicago Center for Health and Environment (CACHET) and UChicago Research Bangladesh (URB). CACHET is an NIEHS-funded Core Center for supporting and addressing environmental health research, training and capacity building at the University of Chicago and University of Illinois at Chicago. The URB is an international non-profit research organization affiliated with the University of Chicago, USA. URB conducts research, training, and community service activities for the improvement of human health in Bangladesh and beyond. URB also works closely with scientists, health professionals and policy makers from partner institutions in Bangladesh, the USA, and other countries.

Job Information

Job Summary:

Under the direction of the Dean for Population and Precision Health and Director of the Institute for Population and Precision Health (IPPH), the Administrative Director will provide comprehensive administrative, management and financial functions. Responsibilities include financial management, research administration and reporting (management of grants and contracts: Program Projects, Center grants, R01s, subcontracts, etc.), general operations, and educational initiatives of IPPH and its associated centers, programs, units and operations (domestic and international).

This at-will position is wholly or partially funded by contractual grant funding which is renewed under provisions set by the grantor of the contract. Employment will be contingent upon the continued receipt of these grant funds and satisfactory job performance.


  • Provides overall coordination and support for the Institute for Population and Precision Health (and its centers and units) by managing its long-term strategy, developing and managing educational programs and initiatives, and overseeing the operational infrastructure (financial management and reporting, research administration, general office operations).
  • Develops collaborative relationships with non-University partners and University faculty, students, and staff in relation to all Institute activities.
  • Provides program assessment and reporting, both to internal bodies and donors.
  • Monitors the progress of all programs and researches the latest developments related to the program topic.
  • Serves as principal coordinator, setting a timetable for program events and activities and working with the administrative staff to develop plans to ensure the success of the program.
  • Fosters collaboration with campus and community groups and develops proposals, budgets, and plans for such projects.
  • Works with the development office to identify and pursue new funding opportunities that will allow for program expansion and sustain the work of the Institute.
  • Creates and develops programming and manages all external relations for the Institute.
  • Develops learning opportunities for students.
  • Performs grant research, planning, preparation, and writing.
  • Works strategically with other administrative staff on difficult grant related issues or problems.
  • Hiring, supervision of staff, and allocation of work to support research needs.
  • Oversees the staff.
  • Assist with strategic issues and planning, and ad hoc projects as needed.


  • Excellent written and verbal communication skills.
  • Demonstrated administrative, organization and coordination skills.
  • Ability to manage multiple projects in client-service environment.
  • Demonstrated leadership skills and mastery in effectively managing staff and operations.
  • Proven ability to develop long-term relationships with organizations and leaders in the government and policymaking community.
  • Strong analytical, organizational, and interpersonal skills.
  • Ability to work closely with senior University and other officials.
  • Ability to work successfully with University students, faculty, and staff.
  • Ability to multitask and manage multiple projects simultaneously.
  • Ability to work under pressure.

  • Exposure to, and an understanding of, an academically rigorous research university environment.
  • Knowledge of local and national philanthropic communities and cultural institutions.
  • Knowledge of standard computer programs (e.g. Word, Excel, FileMaker Pro, standard email and internet applications, and graphics programs).

Additional Requirements

Education and Experience:

  • Required: Bachelor's degree or higher.
  • Preferred: Master's degree in business, Health Administration, or related field.

  • Required: A minimum of five years of management or related experience. Supervisory experience.
  • Preferred: Experience with program planning, budget management, and staff management. Experience in continuing education. Fundraising and development experience. Grant proposal experience.

Required Documents:
  • Resume
  • Cover letter
  • List of references

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 3/27/2018
Application Due: 5/26/2018
Work Type: