Assistant Director, Project Management

Job description

105 W. Adams

3034103 Bus-Ctr For Res Security Price

About the Unit
The University of Chicago Booth School of Business is the second-oldest school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 50,000 accomplished alumni. - strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit:

Job Information

Job Summary:

  • The Assistant Director, Project Management is a seasoned program manager, is a functional specialist in one or more areas relevant to CRSP, and serves as a key advisor to the Director/Associate Director, Project Management and to executive management. The Assistant Director, Project Management leads efforts in one major or several minor development areas and directs staff members assigned to those areas. The Assistant Director, Project Management is thus required to coordinate and support the overall management of assigned planning and development projects. As part of this responsibility, the Assistant Director will estimate resource requirements for projects, plan and manage projects given organizational goals, and monitor and report progress. Additional responsibilities may include performing business and systems analysis and design tasks and coordinating with related outside parties for assigned projects.

**$500 referral bonus offered for this position.

  • Direct the team responsible for developing business requirements and systems designs, and then estimating resource requirements for development and enhancement projects.
  • Utilize high-level skills to provide executive management with the information necessary for selecting and prioritizing appropriate projects given organizational goals, estimated resource requirements, and determining resource availability and possible schedules.
  • Suggest and participate in the evaluation of potential technologies, tools and implementation strategies to senior management and staff that will benefit the organization.
  • Communicate clearly and effectively with executive management, superiors, peers & subordinates, partners and advisors, and customers/users, ensuring that a productive and professional environment is maintained.
  • Effectively direct area(s) of responsibility, by motivating, training, and developing a diverse group of staff members to provide desired strategic and operational outcomes within the allocated resources.
  • Utilize effective Human Resources management techniques and skills, referring sensitive issues to the COO or Booth/UC-HR as warranted.
  • Attend and complete recommended developmental and skills training as required according to Center policy.
  • Coordinate project activities across departments during the development process. May include coordination with outside partners, vendors, consultants, faculty advisors, etc., as required
  • Provide a single point of contact for assigned projects or programs of projects.
  • Lead, plan and coordinate the activities of complex, long-term cross-departmental teams assigned to projects or programs.
  • Lead, plan and coordinate multiple projects that are running in parallel.
  • Ensure that all team members follow CRSP and project-defined methods and policies for project completion.
  • Function as an experienced liaison between various departments to facilitate interdepartmental collaboration and communications.
  • Work with internal and external stakeholders to determine project objectives and overall project scope.
  • Work with all internal and external stakeholders throughout the system development process.
  • Develop project status and progress reports, and presents them to stakeholders and internal and external customers as required.
  • Manage the development and maintenance of project plans, schedules, budgets, staffing requirements, and calendars.
  • Coordinate with business and technical staff on all aspects of business analysis, quality analysis, and programming work from project initiation through project completion.
  • Collaborate with Senior Staff, project managers, business staff, and technical staff on a continual basis to ensure project deadlines are met.
  • Track progress associated with project deliverables, and update project software and appropriate project documents with all changes to project scope, schedule, budget, and deliverables.
  • Inform the Chief Operating Officer and other members of the CRSP Senior Staff of any issues associated with project scope, deliverables, or schedules.
  • Maintain communications with the business and technical representatives from external vendors and customers.
  • Manage the integration of vendor work tracks and reviews vendor deliverables.
  • Serve as a mentor or resource for project teams.
  • Serve as a mentor or trainer for Assistant Project Managers and Project Managers.
  • Apply comprehensive knowledge of agile project management to the completion of highly complex assignments.

  • Demonstrated ability to collaborate across teams and throughout various organizational levels to develop effective internal collaborative relationships and assist in motivation of staff in coordination with direct line managers required.
  • Demonstrated ability to collaborate with others as well as work independently on projects and individual tasks required.
  • Excellent written and verbal communication skills required.
  • Excellent interpersonal and presentation skills required.
  • Strong organization skills with the ability to coordinate multiple activities required.
  • Excellent time management skills with the ability to prioritize and work effectively required.
  • Demonstrated ability to work effectively in a team environment and/or to work independently required.
  • Demonstrated ability to meet deadlines required.
  • Demonstrated ability to think analytically required.

Additional Requirements

Education, Experience and Certifications

  • Bachelor's degree in business or management or computer science required.
  • Certification in project management (PMP) preferred.

  • Minimum ten years of experience as senior project manager or in a similar role at another organization required.
  • Minimum two years of experience managing research or complex data and/or securities industry-related software development projects required.Must include a clear demonstratio Minimum ten years of experience as senior project manager or in a similar role at another organization required.
  • Minimum t two years of experience managing research or complex data and/or securities industry-related software development projects required.Must include a clear demonstration of the ability to remain focused on the achievement of organizational/user and client priorities.
  • Minimum two years of experience using Agile project management methodologies required.
  • n of the ability to remain focused on the achievement of organizational/user and client priorities.
  • Minimum two years of experience using Agile project management methodologies required.
  • Experience with project management support software (e.g., Atlassian, VersionOne, MS Project, etc.) required.
  • Experience managing projects involving with both in-house staff and 3rd-party consultants required.

Technical Knowledge or Skills:
  • Familiarity with security related financial data, including primary industry sources like Thomson Reuters, Interactive Data, S&P, Markit, etc., preferred.
  • Familiarity with object-oriented programming and data warehouse technologies to allow effective communication with technical development teams preferred.
  • Mastery of MS Office applications required.

Required Documents:


Cover letter

Note: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 3/27/2018
Application Due: 4/20/2018
Work Type: