Purchasing Manager

Job description

Purchasing Manager

Portland Community College

Requisition Number: 09363

Location: Downtown Center

Address: 722 SW 2nd Avenue, Portland, OR

Hours of Work: 8 a.m. to 5 p.m. Monday - Friday

Position Status: Management; Level M; Full-time; Exempt

Starting Salary Range: Minimum $80,430 to range mid-point of $98,528. Placement generally will not exceed the mid-point, based on qualifications, experience and internal equity. (Full Range is $80,430 to $116,623)

Job Close Date: For best consideration apply by April 20, 2018

Job Summary:
Portland Community College invites diverse applicants for the Purchasing Manager of the College district. Under the direction of the Associate Vice President of Finance, serves as the chief purchasing and contracting official for the College. Establishes and administers the necessary policies, standards, procedures and automated systems and provides direct or indirect management of all purchasing staff. The position works under broad, administrative direction with significant responsibility to ensure the development and ongoing delivery of customer-responsive, cost effective, high quality procurement and contracting services. Key accountabilities include compliance with all legal requirements applicable to public purchasing and for achieving college goals relative to inclusion of minority, women and emerging small businesses. The position works out of the PCC-Downtown Center in the historic Yamhill District. Paid garage parking is provided.

PCC Benefits

PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs.
PCC currently fully funds the Oregon Public Employers Retirement System (PERS) pension and contributes an additional 6% into the employee's Individual Account Program under PERS. PCC also provides a 2% contribution to a 403(b) account for eligible management personnel. PCC offers a tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement.

Paid Leave:
14.67 hours of Vacation leave per month
1 day of Sick Leave per month
11 Holidays
3 additional Personal Leave days per year

Additionally, PCC provides a tuition waiver for you, your spouse/domestic partner, and children under 24 years of age, as well as tuition reimbursement for full-time employees at other accredited institutions.

Typical Job Duties and Responsibilities

- Develops or directs the development of formal and informal invitations to bid and RFP/RFQ processes and ensures compliance with legal standards. Manages communications with and between prospective bidders, vendors and departmental customers.
- Directs and participates in the solicitation, evaluation and award of bids and contracts and assists in performing price, cost and qualifications analyses. Participates in or oversees preparation or negotiation of contracts and awards varying in complexity. Oversees the preparation of proposed Board resolutions for all public contracting activities.
- Plans, develops, and leverages innovative strategies for value-based enterprise procurement requirements.
- Develops, implements, and maintains policies, standards, procedures and record-keeping requirements for all areas of responsibility. Ensures that requisitions, purchase orders, forms and other bid and proposal documents are in conformance with public contract laws, College Procurement Rules, and college policy. Ensures that procurement systems and processes conducted by college departments meet legal and college standards.
- Analyzes, develops and monitors performance quality measures; evaluates and proposes new procurement programs and processes that will improve cost, quality, and customer responsiveness; establishes and enforces internal controls and procedures to ensure purchasing activities are conducted in compliance with all College policies, College Procurement Rules, Oregon Administrative Rules and other legal requirements.
- Plans, organizes, controls, integrates and evaluates the work of the assigned staff, where applicable through intermediate managers or staff. Oversees and manages the minority, women and emerging small businesses (M/W/ESB) Procurement Program for the College.
- Supervises administrative services professionals, paraprofessionals, and technical/support
staff and performs both direct and indirect supervision through subordinates. Hires, evaluates, trains, disciplines and recommends dismissal of staff as necessary.
- Develops and administers budgets; implements and allocates resources following budget approval; approves expenditures and monitors performance against budget.
- Develops, reviews and executes various contract documents, e.g., facilities agreements, construction, maintenance, professional services, and contracts with other local, state, and federal agencies. Coordinates the review for liability and statutory compliance purposes to minimize risk exposures with the Risk Manager.
- Cultivates vendor relationships to manage contracts and optimize vendor delivery of services and commodities. Resolves vendor or contractor grievances or claims against the College.
- Oversees the selection, installation and effectiveness of automated systems which support department operations and customer needs.
- Establishes and maintains effective communications and relationships with individual and groups at all levels within and outside of the college, including college executive staff, campus presidents and deans and administrative managers.
- Serves on various College task forces, cross-group collaborations and special purpose committees and represents the college with selected external groups and organizations. Is active in appropriate professional groups and organizations.
- Leads and/or facilitates the establishment of college-wide standards for critical equipment and materials for college operations.
- Positions in this classification may perform all or some of the responsibilities above and all positions perform other related duties as assigned.

Minimum Qualifications:
Minimum Qualifications
To be considered for this position, your application materials must show how you meet the following requirements:

Note: Experience requirements use full-time equivalent

Bachelor's Degree in accounting, finance, business administration or related field (relevant experience may substitute for the degree requirement on a year-for-year basis).

Eight years of progressively responsible, professional experience related to area of assignment at a management level.


Knowledge of:

Managerial principles;
Financial principles and practices in assigned areas of responsibility;
Budgeting principles and practices;
Applicable federal, state, and local laws, rules, regulations, and ordinances;
Non-profit/college fund accounting systems and principles;
Advanced internal control practices;
Advanced financial analysis principles and methods;
Strategic planning principles and practices;
Project management principles and practices;
Contract management principles;
Analytical methods;
Research methods and techniques;
Automated financial systems;
Auditing principles and practices;
Community college operations and administration principles and practices;
Policy and procedure development and implementation practices.

Demonstrated Skill in:

Supervising subordinate staff;
Coordinating activities with other internal departments and/or external agencies;
Developing and monitoring budgets;
Managing large, complex governmental financial systems;
Preparing and reviewing reports;
Interpreting and applying applicable Federal, State, and/or Local laws, rules, and regulations;
Managing contracts of service providers;
Evaluating complex financial systems and recommending appropriate financial methods, procedures, forms, and/or records based on findings;
Preparing complex financial statements, reports, and analyses;
Developing and enforcing finance and accounting procedures and principles;
Analyzing and interpreting complex financial and accounting information;
Designing and implementing finance, budgeting, accounting and recordkeeping systems;
Managing projects;
Preparing a variety of complex reports for internal use and/or submittal to external agencies, including statistical analysis;
Monitoring compliance with applicable policies, procedures, rules, and regulations;
Working with diverse academic, cultural and ethnic backgrounds of community college students and staff;
Utilizing computer technology for communication, data gathering and reporting activities;
Communicating effectively through oral and written mediums.

Special/Preferred Qualifications:
Preferred Qualifications
These qualifications and characteristics are critical to success in this important role at PCC. Please respond to how you meet the following 6 Preferred Qualifications in your "Required Questions" attachment (see below):

1. Proven application of diversity, equity and inclusiveness in procurement and contracting processes. Ability to work with user groups/customers of diverse academic, cultural, and ethnic backgrounds.

2. Experience with construction management, architectural, and engineering principles, practices, and procedures.

3. Application in procurement of construction design standards.

4. Experience leading and overseeing implementation of automated workflow systems.

5. Demonstrated experience leading and supervising a diverse team of employees while upholding multiple bargaining agreements.

6. Professional certification such as certification from National Institute of Governmental Purchasing (NIGP) as a Certified Professional Public Buyer (CPPB) and/or Certified Public Purchasing Officer (CPPO); or certification from the American Purchasing Society as a Certified Professions Purchasing Manager (CPPM).

Additional Posting Information:
To apply for this position, please submit:
1. Completed answers to the Required Questions (How you meet the 6 Preferred Qualifications(attach document later in the process)*
1. Completed online application
2. Cover Letter (attach document)* Please state how you meet the minimum and preferred qualifications.
3. Current Resume (attach document)*

* When you apply for the position, you will be given an opportunity to attach the above documents. They may be attached in either "Microsoft Word" or ".pdf" formats.

Applicants selected for further consideration may be asked to complete a supplemental questionnaire.

Notes to Applicant:

- Upon hire candidate will be required to provide official transcripts for all degrees earned.

- Applicants selected for hire will be required to pass a criminal background check as a condition of employment.

- Portland Community College will hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to complete the designated Immigration Service Employers Verification I-9 form.

- As an Affirmative Action, Equal Employment Opportunity institution, PCC is actively seeking qualified minorities, women, disabled veterans, veterans and individuals with disabilities to enhance its work force and to reflect the diversity of its student body. Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.

Documents that must be associated with this posting:
Cover Letter
Responses to Required Questions

Documents which can be associated with this posting:

Full Time/Part Time: Full Time

How to Apply
For complete job description and application instructions, visit: jobs.pcc.edu

As an Affirmative Action, Equal Employment Opportunity institution, PCC is actively seeking qualified minorities, women, disabled veterans, veterans and individuals with disabilities to enhance its work force and to reflect the diversity of its student body. Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.





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Job No:
Posted: 3/26/2018
Application Due: 4/24/2018
Work Type: