Procurement Section Coordinator
Procurement Section Coordinator
Portland Community College
Requisition Number: 09362
Location: Downtown Center
Address: 722 SW 2nd Avenue, Portland, OR
Hours of Work: 8 a.m. to 5 p.m. Monday - Friday
Position Status: Academic Professional; Level 4; Full-time; Exempt
Starting Salary Range: Starting Salary: $45,292 to $48,518 (Step 3); based on qualifications, experience, and internal equity. Full 2017/18 Salary Range is $45,292 to $79,911.
Job Close Date: For best consideration apply by April 20, 2018
Portland Community College invites diverse applicants to apply for the position of Procurement Section Coordinator. Under the general supervision and review of the Purchasing Manager, the position is responsible for the timely and compliant procurement of a broad spectrum of goods and services to best serve the College. The position independently drafts and negotiates all types of contracts and other procurement documents varying in complexity. Acts as lead worker for procurement and contracting staff. The position works out of the PCC-Downtown Center in the historic Yamhill District.
PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with a access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Auto and Home Insurance. Retirement and tax deferred 403B plans.
13.33 hours of Vacation leave per month
1 day of Sick Leave per month
3 additional Personal Leave days per year
Additionally, PCC provides a tuition waiver for you, your spouse/domestic partner, and children under 24 years of age, as well as tuition reimbursement for full-time employees at other accredited institutions.
Typical Job Duties and Responsibilities
- Independently drafts and negotiates a broad variety of contracts varying in complexity. Writes standard contracts or agreements utilizing models or templates. In consultation with college personnel, translates program or department requirements into contract terms. Reviews vendor and/or department contracts and agreements for compliance with requirements, regulations and specifications.
- Develops written specifications for the Invitations to Bid, Request for Proposal, and Request for Quotations documents for the purchase of materials, supplies, equipment, and/or services requisitioned by College departments.
- Solicits potential sources of supply, conducts bid openings and pre-proposal reviews. Analyzes and coordinates the evaluation of bids or proposals received for compliance to specifications and requirements. Determines the most advantageous offer and makes recommendation to committee for award. Conducts post-award orientation with bidders/proposers as required.
- Reviews purchasing documents to ensure compliance with College Procurement Rules and State of Oregon regulations, such as but not limited to construction contractor's requirements, OSHA, DEQ, prevailing wage rate (BOLI) requirements for construction contracts and other state and federal requirements. Determines necessity of consultation with technical staff within the College and public agencies to ensure that the equipment, goods, or services will meet all regulatory requirements and follows through.
- Utilizing knowledge of College procurement rules, statutory laws, and Oregon Administrative rules, reviews purchase requisitions to establish priorities and determine best method of procurement to ensure efficient, effective, and timely delivery of goods and services.
- Acts as a key resource for the implementation, development, and ongoing maintenance of purchasing systems and related processes and procedures. Provides recommendations for improvements on system processes and procedures.
- Approves all College purchase orders up to the Board approval level.
- Guides and coordinates the workload of procurement and contracting staff and monitors work performance. Delegates work and provides day-to-day direction and assistance to staff on the purchasing process. Assists in the evaluation of classified staff.
- In the absence of procurement/contracts management, assumes responsibility for all procurement and contracting activities and functions.
- Analyzes procurement data and prepares reports on an as needed basis.
- Works closely with financial staff to ensure validity of accounting information and fund availability. Works with staff on year-end close out procedures.
- Performs other related duties as assigned.
To be considered for this position, your application materials must show how you meet the following requirements:
Note: Experience requirements use full-time equivalent
Bachelor's degree in Finance, Administration, Accounting or related field (experience performing the duties described above may substitute for the degree requirement on a year-for-year basis).
Three years of experience in the procurement of a wide variety of goods and services, including procurement contract preparation and negotiation.
KNOWLEDGE, SKILLS, AND ABILITIES
- State of Oregon purchasing statutes and other applicable governing regulations;
- Applicable local, state and federal laws and regulations;
- Departmental processes and policies;
- Procurement best practice;
- Principles, methods and practices used in the procurement of goods and services.
- Leading, training, and coordinating the work of others;
- Establishing and maintaining effective working relationships with staff, internal clients and external parties;
- Using a 10-key calculator;
- Using spreadsheets;
- Operating a computer and various software programs.
- Work effectively with PCC students and staff with diverse academic, cultural, and ethnic backgrounds;
- Comprehend technical language and to confer, analyze and write in an objective manner;
- Lead train, and coordinate the work of others in a team environment;
- Effectively communicate both verbally and in writing;
- Work under pressure, manage more than one project at a time, and meet deadlines;
- Learn and apply applicable Federal, State and local laws, rules, regulations and policies;
- Work independently and as part of a team.
These qualifications and characteristics are critical to success in this important role at PCC. Please respond to how you meet the following 6 Preferred Qualifications in your "Required Questions" document:
1. Demonstrated work experience drafting and negotiating a broad variety of contracts, varying in complexity.
2. Experience with basic accounting principles.
3. Experience clearly communicating complex and technical information, orally and in writing, to diverse internal and external stakeholders in a large, complex organization.
4. Experience analyzing and interpreting data for accuracy and report generation.
5. Proven application of diversity, equity and inclusiveness in procurement and contracting processes.
6. Certification as a professional public purchaser or equivalent certification.
Additional Posting Information:
To apply for this position, please submit:
1. Responses to the "Required Questions" at the bottom of the announcement (how you meet the 6 Preferred Qualifications)(attach document)*
2. Completed online application
3. Cover Letter (attach document)* Please state how you meet the minimum and preferred qualifications.
4. Current Resume (attach document)*
* When you apply for the position, you will be given an opportunity to attach the above documents. They may be attached in either "Microsoft Word" or ".pdf" formats.
Applicants selected for further consideration may be asked to complete a supplemental questionnaire.
Notes to Applicant:
- Upon hire candidate will be required to provide official transcripts for all degrees earned.
- Applicants selected for hire will be required to pass a criminal background check as a condition of employment.
- This position is included in the bargaining agreement between Portland Community College and the Portland Community College Federation of Faculty/Academic Professional Employees. Employment in this position will require, as a condition of employment, payment of monthly union dues or a monthly fair share fee in lieu of dues through automatic payroll deduction.
- Portland Community College will hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to complete the designated Immigration Service Employers Verification I-9 form.
- As an Affirmative Action, Equal Employment Opportunity institution, PCC is actively seeking qualified minorities, women, disabled veterans, veterans and individuals with disabilities to enhance its work force and to reflect the diversity of its student body. Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.
Documents that must be associated with this posting:
Responses to Required Questions
Documents which can be associated with this posting:
Full Time/Part Time: Full Time
How to Apply
For complete job description and application instructions, visit: jobs.pcc.edu
As an Affirmative Action, Equal Employment Opportunity institution, PCC is actively seeking qualified minorities, women, disabled veterans, veterans and individuals with disabilities to enhance its work force and to reflect the diversity of its student body. Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.