Receptionist/Office Assistant

Location
Palatine IL
Posted
Mar 26, 2018
Institution Type
Community College

Schedule Information: Monday-Thursday 9:00-3:30 & Friday 8:00-1:00

Hours Per Week: 29

Benefits:  Prorated Sick & Vacation; Holiday Pay; 2 Harper Tuition Waivers per semester

Work Conditions: Work is primarily indoor and sedentary in nature.  Evenings and Saturdays during peak times.

Duties of Position:  

Provides reception for the Center. Greets visitors, answers telephone, takes and distributes messages and provides information as appropriate.

Schedules and maintains appointments in scheduling software to facilitate 24/7 access to Orientation appointments in the Student Portal.

Supports college programs such as peak time registration times, add/drop week, Hullabaloo and info nights.  Duties include assisting students with scheduling and registration, providing input about new student processes, including financial aid and testing. 

Assists in organizing Orientation programs for new students: check-in, scheduling rooms and/or organizing materials for counselor/advisor use.

Accesses, researches and prints student information from student systems for counselors/advisors.

Distributes transfer guides, major guides and informational packets.  Provides students with other resource materials as needed.

Tracks student contacts and monitors appointment and staffing availability and needs.

Distributes, compiles and tallies comments from center, counselor and advisor evaluations.

Processes student advising forms in Banner/BDMS related to assigning new students to a counselor/advisor for case management.

Requests materials for advising and orientation programs as needed.

Follows privacy and confidentiality guidelines with student record information.

Performs related duties as assigned.

Educational Requirements:  High school graduate or equivalent with minimum typing of 50 wpm. .

Experience Requirements:  Two years general office experience.  Familiarity with word processing software and internet use preferred.

Application Review Date:  Applications are accepted until the position is filled though priority will be given to applications received on or before: April 9, 2018

Required Documents***A resume and cover letter are required to complete the application process***

* Official transcripts required upon hire 
* Employment is contingent upon Criminal Background Check.

* Employment sponsorship is not available.

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