Executive Assistant and Project Manager



Northeastern University

Executive Assistant and Project Manager

Requisition Number: STFR004438

Division/College: External Affairs

Location: Boston Main Campus

Full-time/Part-time: Full Time

Responsibilities:

The Office of External Affairs at Northeastern University is looking for a talented, hard-working, and highly-motivated candidate to serve as the Executive Assistant & Project Manager for the Senior Vice President. This role is part of the central team in the External Affairs division, which is also comprised of the Marketing, Communications, and Government Relations departments.

Does this sound like you?

The ideal candidate has experience in a dynamic, fast-paced, and highly collaborative environment. He/she will proactively support all daily business administrative responsibilities for the Senior Vice President and work with the administrative team to ensure smooth daily operations across the division.

The ideal candidate is looking for an exciting role with a wide range of responsibilities and projects, which include:

Executive assistant:

Provide high-level administrative support for the Senior Vice President. Maintain a busy executive calendar, organize and prepare for meetings, coordinate domestic and international travel, track and prepare budget reports. This individual acts as a gate-keeper to the Senior Vice President. Regularly handles confidential material and information and exercises discretion in doing so. Performs other duties as required to ensure the smooth operation and responsiveness of the department.

Meeting and Event Management:

Coordinate regular meetings to discuss current happenings across the division, identifies room for improvement in processes and implements solutions. The individual plans, coordinates & implements the logistics and content of division-wide meetings, the annual summer retreat, and the holiday party. The individual designs program or project vision, goals, objectives and methodology.

Project Management:

Monitor, organize, and improve project tracking systems for the Senior Vice President and organize and maintain relevant program files. This includes researching potential initiatives and events, creating project proposals, vetting individuals, etc.

Collaborate with members of the division to evaluate progress and refine plans, while exercising sound judgment for project progress and project direction on behalf of the Senior Vice President. Provide vision and direction for division projects to ensure alignment with the institution and lead process improvement initiatives in the functional unit. Evaluate and provide feedback for submissions from the departments in the division. This could involve editing documents, maintaining a current knowledge of division priorities, providing relevant responses, etc.

Team Lead:

Act as team lead for the administrative assistants in External Affairs. The individual ensures the smooth operation of the central administration team by training, and supporting where needed and acting as a go-to person.

Office of the President:

Act as the key liaison between the Office of External Affairs and the Office of the President. Work closely with the Office of the President to ensure seamless preparation for presidential-levels engagements relating to Robot-Proof by assisting in travel arrangements, creating full briefings, vetting, and any other duties needed.

Ensure accuracy and send communications on behalf the Office of the President.

Qualifications:

• Minimum of 6-8 years of related experience
• Bachelor’s degree required
• Proficiency in the Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
• Strong oral communication skills along with well-developed writing, grammar, punctuation, and proofreading abilities
• Highly organized, with great attention to detail
• Strong project management and problem-solving skills
• Ability to prioritize tasks effectively in fast-paced environment with shifting demands
• Exceptional interpersonal skills
• Possess grace under pressure
• Sense of humor

Additional Information:
What stands us apart:

• We offer a highly competitive benefits package, including tuition waivers for that master’s degree or certificate you’ve been thinking about.

• A selection of other current offerings includes medical, dental, and vision plans, discounts on technology products, health and fitness programs, generous retirement programs, ample paid time off, and professional development opportunities.

To be considered for this position please visit our web site and apply on line at the following link: Careers@Northeastern

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer.






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