Administrative Assistant II, Office of Human Resources



University of La Verne

Administrative Assistant II, Office of Human Resources

Job Description Summary:
Serves as receptionist and provides clerical support in the Office of Human Resources. Assists incoming calls and walk-ins from staff and the general public while providing exceptional customer service. Provides day to day oversight to the budgets in the Office of Human Resources and administratively supports the CHRO.

Specific Duties:

Responds to walk-ins, phone inquiries, and requests from staff and general public.

Supports CHRO with administrative duties assigned.

Performs general clerical duties to include but not limited to; data entry, filing, photocopying, faxing, opening and dispersing department mail, mailing items, supply inventory, ordering supplies and function of office machines.

Assists CHRO with departmental budget oversight. Regularly reviews accounts and provides reports to the CHRO. Ensures that all HR payables are correctly processed and coded by Accounts Payable. Requests corrections and adjustments when necessary.

Prepares and coordinates check requests, purchase orders and billing inquiries with Finance Department.

Manages personnel file system, archive files and general filing.

Meets with employees and processes “First Report” for workers compensation claims.

Using ADP, coordinates and completes employee verification requests between HR/Payroll and outside agencies.

Assists with Tuition Remission, data entry into Banner.

Assists payroll in auditing student time cards.

Coordinates meeting and events as assigned.

Places orders for the University courtesy fund.

Serve as point of contact for all subpoena requests and document preparation.

Other duties as occasionally assigned.



Minimum Qualifications:

High School Diploma or GED


3 years general clerical experience


3 years experience with Microsoft Suite with emphasis on Word and Excel


1year experience in Banner HR/Payroll and Banner Finance/Budget Experience


Must be trained and knowledgeable in Banner Finance/Budget Processes


Excellent verbal and written communication skills

Preferred Qualifications:
Knowledge of Banner, People Admin, Excel, ADP Outstanding customer service and people skills Professional demeanor

Location: La Verne Central Campus

Special Instructions:
To be considered for this position please visit our web site and apply on line at the following link: http://laverne.edu

The University of La Verne is an equal opportunity employer and does not discriminate against employment or employees on any basis prohibited by state and federal law. University of La Verne hires and promotes individuals based on their qualifications and is consistent with applicable state and federal laws, without regard to race, color, religion, gender, disability, medical condition a or sexual orientation






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