Sr Administrative Coordinator

Job description


Requisition Number

Job Title
Sr Administrative Coordinator

Official Title
Sr Administrative Coordinator

Position Number

Rehabilitation and Health Services - 135350


Is this an internal posting only?

Work Schedule
Monday - Friday, 8:00am - 5:00pm

Department Overview
The University of North Texas Workplace Inclusion and Sustainable Employment (UNTWISE) is a part of the Rehabilitation and Health Services Department.

UNTWISE provides training to vocational rehabilitation practitioners, Employment Service Providers (ESP) and organizations serving individuals with disabilities.

Job Description
UNTWISE is seeking to hire a Sr Administrative Coordinator to join our team. Responsibilities of the position include, but are not limited to:

* Responsible for oversight for UNTWISE budgetary activities including travel, purchasing, human resources and inventory.
* Coordinates work of admin staff responsible for UNTWISE program processes including event registration, credential renewal, and youth program logistics.
* Ensures required reports are completed in a timely fashion, including reports for contract/grant maintenance and serving as a liaison with university and sponsor accounting/billing personnel.
* Ensure data integrity through regular audits, analysis or findings and working with admin staff to correct errors and institute procedures to minimize errors.
* Responsible for collection of accounts receivable and analysis of billing data. Identifies issues within programs and researches solutions within assigned areas.
* Responsible for marketing events including creating marketing material, maintaining mail list and arranging conference exhibitions.

The University of North Texas System is firmly committed to equal opportunity and does not permit - and takes actions to prevent - discrimination, harassment (including sexual violence), and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, family status, genetic information, citizenship or veteran status in its application and admission processes, educational programs and activities, facilities, and employment practices. The University of North Texas System immediately investigates and takes remedial action when appropriate.

The University of North Texas System also takes actions to prevent retaliation against individuals who oppose a discriminatory practice, file a charge, or testify, assist or participate in an investigative proceeding or hearing.

Minimum Qualifications
The successful candidate will possess the following required qualifications:

Bachelor's Degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training. The following knowledge, skills, and abilities are required:

* Exceptional communication and interpersonal skills.
* Advanced written communication skills.
* Advanced Microsoft Office skills.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.
* Supervisory skills.

Special Instructions to Applicants
Applicants must submit a resume and cover letter with their online application.

Is this a security sensitive position?

Driving a University Vehicle?

Job Open Date

Job Close Date
Open Until Filled

Pay Rate

Pay Basis

Job Type
Full-time Permanent

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Job No:
Posted: 3/24/2018
Application Due: 4/23/2018
Work Type: