Executive Director of Facilities

Job description

Position Statement:

Founded in 2005, Georgia Gwinnett College (GGC) is the 31st member of the University System of Georgia. GGC is a premier 21st century liberal arts institution accredited by the Southern Association of Colleges and Schools Commission on Colleges. With a current enrollment of over 12,000 students, enrollment is projected to exceed 13,000 students in 2017, including both residential and commuter students. GGC’s innovative practices, caring culture, and extremely affordable tuition are changing the game in higher education and changing the future for students at all levels, of all ages, and from all walks of life. Gwinnett County (pop. 850,000+) is home to a variety of businesses, including organizations involved in health care, education and information technology.

Position Title:
Executive Director of Facilities

Job Category:

Facilities - 9910100

Business & Finance

Required Documents:
Cover Letter, Resume

The Executive Director of Facilities will provide complete facilities support to the GGC Campus. Reporting directly to the Associate Vice President of Operations, the Executive Director of Facilities coordinates the delivery of essential facility maintenance and custodial services, ensuring compliance with health, life safety, and building codes, recommending priorities for needed repairs and renovations, and directs the development of contingency plans for extraordinary grounds and maintenance efforts under emergency conditions. The Director assists in the preparation of the annual state appropriations request for maintenance and repair of existing campus buildings and facilities. The Executive Director will have primary responsibility for construction management, facilities maintenance and repair, outsourced facilities vendor management, oversight of architecture, engineering, and construction service providers, utilities distribution, facilities planning, custodial, landscape and other maintenance services. Responsible for the daily supervision of assigned direct reports.


  • Plan, coordinate, and supervise the administrative, functional and technical activities of the College's facilities operations; setting employee performance goals and complete employee performance appraisals; direct work; and train staff in operations, policies, and procedures.
  • Responsible for the annual budget preparation and fiscal management of campus facilities.
  • Organize, prioritize, and assign work; prioritizes and schedules work activities in order to meet established objectives; ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; and provides progress and activity reports to the Associate Vice President of Operations.
  • Manage outsourced facilities vendors, contractors and consultants. Ensure GGC's service providers comply with all contractual obligations and performance expectations, while maintaining the best interests of the College.
  • Oversight for warehouse services to include ensuring appropriate safeguarding of College property.
  • Responsible for oversight and management of college maintenance resources, ensuring appropriate preventive and remedial maintenance plans/records for College facilities/property, and a fully functional maintenance call center.
  • Ensure adherence to federal, state, and local regulations regarding buildings, grounds, utilities, access and hazardous materials in collaboration with the Office of Environmental Health and Safety.
  • Plan for capital construction (if applicable) and recommend major facilities renovation and construction projects to provide adequate facilities to support the mission of the institution.
  • Participate in capital project planning and design review efforts for major campus construction and renovation projects.
  • Provide leadership and oversight of institutional effectiveness efforts in the operation of the physical facilities including the use of evaluation results and linking results to planning.
  • Support sustainability efforts through best practices, innovation and environmental stewardship.
  • Evaluate the condition of infrastructure systems; manage the development of prioritized capital equipment replacement programs, operational plans for system replacements, and the execution of planned life cycle equipment replacements.
  • Plan resource needs for proposed expansions and/or repurposing of existing facilities
  • Maintain continuous lines of communication, keeping the Associate Vice President of Operations informed of all critical issues.
  • Develop policies and procedures for assigned areas of responsibility, establishing priorities for scheduled mechanical and electrical services within the area of responsibility, administering preventive maintenance programs for facilities, inspecting facilities to determine repair or replacement needs, and supervising the performance of emergency and routine maintenance on campus facilities within the area of responsibility.
  • Maintain a safe campus environment by ensuring all Fire Protection Systems such as fire panels, smoke/heat detectors, sprinkler systems, and pumps are maintained in accordance with the applicable National Fire Prevention Association (NFPA) regulatory requirements and industry standards and ensures all emergency generators/power systems, rigging systems, and elevators are properly maintained in accordance with industry standards and are operational at all times.
  • Works with Purchasing as appropriate in developing bid specifications and contract documents for contract work to be performed, obtaining, reviewing, and analyzing estimates from reputable vendors, and preparing the bid tabulation sheets and associated paperwork to support the request.
  • Develops a technically qualified staff by hiring qualified applicants, training employees to standards, and supervising and evaluating the performance of assigned personnel.
  • Focuses on customer needs and customer satisfaction, projects a positive customer service environment to both internal and external customers, and promotes and encourages an attitude of exemplary customer service and high integrity to all of the staff within Facilities Management.
  • Ensures the success of Facilities by coordinating the development of goals and objectives that are consistent with and supportive of the institutional mission
  • Evaluates the condition of all campus buildings and facilities by using audits of the facilities to document their current condition and compliance with health, life safety, and building codes, advises senior administration of the status of existing campus facilities regarding life safety requirements, makes recommendations for corrective action of unsafe conditions in the physical plant, and includes problems and recommendations for corrective action in long-range plans.
  • Ensures the success of capital projects and physical improvements from the installation and commissioning of engineered systems and preparation for occupancy continuing throughout the life of the facilities; on an ongoing basis to develop solutions to facility-related problems.

Minimum and Preferred Qualifications:

Minimum Qualifications

  • Bachelors degree
  • Ten years of previous experience in large facilities management or related field
  • In depth knowledge of construction and site planning
  • Previous experience leading crews of maintenance workers or workers in a related facilities area
  • Knowledge of federal, state, and local regulations regarding buildings, grounds, utilities, access and hazardous materials
  • Previous experience in campus facilities planning

Preferred Qualifications

  • Masters degree in Management, Business Administration, Technology and Construction Management, Architecture or Engineering or related field
  • Fifteen (15) years management experience
  • Ten (10) years experience campus facilities senior management

Position Disclosure:

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Any resulting employment offers are contingent upon successful completion of a background investigation and credit check if applicable to the position, as determined by Georgia Gwinnett College in its sole discretion. Georgia Gwinnett College, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, national origin, age, sexual orientation, disability or religion. Georgia is an open records state.

Position Requisites

Position requires P-Card responsibility thus successful completion of a credit report is a condition of employment.

Physical Requirements

Position may require local travel. Maybe required to occasionally work non-standard work hours. Ability to lift and carry files and materials. Ability to move from one office to another office on campus. Adequate vision, hearing and manual dexterity to interact with people in person, on the phone and in writing. Must be able to perform the essential functions of the job, with or without reasonable accommodations.

Work Hours:
Position may require non-standard work hours (nights and weekends).

Position Status:






Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 3/24/2018
Application Due: 5/15/2018
Work Type: