Office Administrator 1

Location
Chicago, IL
Posted
Mar 24, 2018
Institution Type
Four-Year Institution


Hyde Park Campus

Department
82702 Office Of Business Diversity

About the Unit
The University of Chicago is one of the world's preeminent research universities committed to open, rigorous, and intense inquiry and pedagogy. Consisting of an undergraduate college, four graduate divisions, and six professional schools, the University operates three major laboratories, a medical center, a K-12 private school, a public charter school with four distinct campuses, a professional theater, museums, and the nation's largest academic press. The University also has a strong global presence. While the University is global, it is also local as a major economic anchor and cultural destination on the south side of Chicago. The University of Chicago campus is part of Chicago's Hyde Park neighborhood, which provides a significant amount of off-campus housing for undergraduate and graduate students. Additionally, a significant number of the University's staff and faculty also reside in areas surrounding the campus. The Office of Business Diversity works to facilitate the consideration, selection, utilization and development of minority and women-owned business enterprises throughout the University community. Recognized as a national model for supplier diversity initiatives, the Office of Business Diversity spearheads activities that fall primarily in three areas: Professional Service opportunities, Goods and Services opportunities and South Side Business Development outreach activities.

Job Information

Job Summary:

Reports directly to the Assistant Vice-President for Business Diversity. Performs diverse administrative duties and manages the daily office operations.

Responsibilities:
  • Develops or assists with the development of the office budget. Monitors and reconciles accounts. Oversight management of the day-to-day financial processes, payment of invoices, the purchase of goods and services, and the processing of GEMS expense reports and reimbursements.
  • Provides all administrative and clerical support including filing, data entry, coping, scanning, faxing, proofreading/editing, design PowerPoint and other presentations, Excel spreadsheets, charts, graphs and departmental memos.
  • Assists with strategically sourcing vendors for RFP's and other University departmental requests for M/WBE firms.
  • Oversees and maintains the physical office space, ordering equipment repairs and upgrades.
  • Manages communications, including maintaining and updating web site content and online M/WBE vendor databases. Handles departmental marketing materials (brochures, advertisements, one pagers, flyers). Manages social media.
  • Coordinates events: seminars, workshops, vendor fairs, conference registration, trade show booth set-up and table duty.
  • Manages special projects or functions related to the business of the organizational unit.


Competencies:
  • Familiarity with general business practices required
  • Commitment to providing a high level of service and ability to work independently required
  • High degree of professionalism required
  • Attention to detail required
  • Ability to handle confidential information with utmost discretion required
  • Excellent interpersonal, oral, and written communication skills required
  • Ability to handle multiple tasks simultaneously and under tight deadlines required
  • Strong analytical and organizational skills required


Additional Requirements

Education and Experience:

Education:
  • Bachelor's degree required and two years of progressively responsible administrative experience required
  • Bachelor's degree in business, accounting or related field preferred


Experience:
  • Five years of progressively responsible administrative experience


Required Documents:
  • Resume
  • Cover Letter
  • Reference Contact Information

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility
Yes

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours
37.5

Union
Non-Union

Job is Exempt?
Yes

Drug Test Required?
No

Does this position require incumbent to operate a vehicle on the job?
No

Health Screen Required?
No

Posting Date
2018-03-23-07:00

Remove from Posting On or Before
2018-09-23-07:00

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time
JR00897

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here http://www.uchicago.edu/

PI101744691

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