Business Administrator I

Job description

Hyde Park Campus

2012715 Surgery-Administration

About the Unit
Operating since 1927 on a strong foundation of multidisciplinary clinical and academic excellence, the University of Chicago Department of Surgery's mission is to meet the most challenging and complex health problems on both a local and global scale. Among the Department's numerous accomplishments, many of our faculty members are known for their contributions to the advancement of groundbreaking surgical procedures and techniques, including minimally invasive surgery. In addition to our department's clinical work, our scientists aggressively pursue a diverse range of basic, translational and clinical research projects, including studies on the gut microbiome, tissue bioengineering, stem cell research, cancer and immunotolerance. This ongoing work and achievement would not be possible without the cohesive effort and commitment of the faculty and staff. We are looking for high energy, collaborative individuals who share our commitment to improving the health of patients in the community and beyond.

Job Information

Job Summary:

Under general supervision from the Executive Administrator, the Business Administrator manages the daily operations of a small organizational unit. Represents the department on business affairs.


  • Leads and supports project and/or program development and implementation.
  • Collaborates with senior administrators, faculty and other internal and external constituents on projects and/or program conception and design.
  • Participates in strategic planning and supports strategic growth and business development plans for the Department of Surgery.
  • Leads quality, compliance, administrative and other projects as a department representative.
  • Participates in the assessment and implementation of new programs.
  • Manages communication and marketing for the department, including but not limited to new faculty announcements, faculty promotions, and the department's tri-annual newsletter (Operative Word).
  • Assists in planning and production of department events by maintaining department event calendar, collaborating with others to plan and manage communication and marketing materials.
  • Coordinates, writes, edits and proofreads all assigned projects and creates slides for all department named lectures and events.
  • Oversees photography of new faculty, medical students, special events, and the Phemister Lecture.
  • Serves as leader for departmental websites, intranet, and television displays by improving content and functionality, maintaining contact lists, ensuring software updates, creating web pages, updating news stories, troubleshooting to resolve errors and serving as the sole department contact.
  • Responsible for day-to-day office management.
  • Develops and implements office procedures and policies.
  • Develops and manages communications.
  • May supervise administrative staff in Surgery Administration.
  • Oversees management of day-to-day financial processes, payment of invoices, the purchase of goods and services, and the processing of reimbursements.
  • Other duties as assigned.

  • Familiarity with general business practices required.
  • Commitment to providing a high level of service and working in a team environment required.
  • High degree of professionalism required.
  • Attention to detail required.
  • Excellent interpersonal, oral, and written communication skills required.
  • Ability to handle sensitive and confidential situations and information with absolute discretion required.
  • Ability to handle multiple tasks simultaneously and under tight deadlines required.
  • Strong analytical and organizational skills required.

Additional Requirements

  • Bachelor's degree required.
  • Master's degree in business, healthcare management, accounting, or a related field preferred.

  • A minimum of two years of progressively responsible administrative experience required.
  • Supervisory experience preferred.
  • Healthcare experience preferred.

Required Documents:
  • Resume
  • Cover Letter
  • Reference Contact Information

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 3/24/2018
Application Due: 5/18/2018
Work Type: