Hyde Park Campus
About the Unit
Under limited supervision, the Secretary IV provideshighly complexadministrative support , which includes but is not limited to, calendar management; answer, screen and evaluate telephone calls and requests; create and maintain complex filing systems; organize travel itineraries; distribute schedules; arrange meetings and conferences; process and disseminate correspondence and letters; coordinate unit compliance with University and/or regulatory requirements.
- Coordinate the administrative needs of 2-4 faculty physicians within the Section of Cardiology.
- Coordination encompasses support of academic, clinical, and administrative needs of the faculty and staff.
- Communicate regularly with patients, families, administrators, providers, and other internal and external stakeholders.
- Participate in regularly scheduled staff meetings.
- Ensure that telephone communications with the physicians are handled properly.
- Ensure that all incoming mail is distributed.
- Update/maintain the calendars of the physicians.
- Maintain an organized filing system.
- Accountable for completion of all medical transcription for all physicians.
- Ensure that patient, physician and program expectations are met by assisting with scheduling of clinic appointments, generating follow up letters, requesting medical records, and scheduling testing as requested.
- Support growth, development, and referral efforts of faculty and Section.
This is an Academic Discretion position.
- Proficiency with Microsoft Office suite required.
- Ability to successfully handle multiple faculty and department related tasks within a specified time frame required.
- Ability to proactively anticipate physician needs and resolve problems required.
- High level of initiative, strong editing skills and superb organizational abilities required.
- Ability to provide excellent customer service required.
- Strong editing skills and superb organizational abilities required.
- Experience with Endnote, Adobe, and other business related applications preferred.
- Ability to learn a range of position-related software applications required.
- Ability to communicate effectively in English, both orally and in writing, required.
- Ability to manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with visitors, patients, staff, faculty, students and others.
Salary Range: $19.95-$26.52
Education and Experience:
- High School Diploma or equivalent required.
- Bachelor's degree preferred.
- Three years of office experience required.
- Four to five years of office experience in complex, fast-paced office environment preferred.
- Hospital or academic medical center experience preferred.
- Cover Letter
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
Please refer to Additional Requirement above to see the pay ranges
Scheduled Weekly Hours
024- Local 743, I.B.T. Clerical
Job is Exempt?
Drug Test Required?
Does this position require incumbent to operate a vehicle on the job?
Health Screen Required?
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