Secretary IV

Job description

Hyde Park Campus

2012212 Medicine-Cardiology

About the Unit

Job Information

Job Summary:

Under limited supervision, the Secretary IV provideshighly complexadministrative support , which includes but is not limited to, calendar management; answer, screen and evaluate telephone calls and requests; create and maintain complex filing systems; organize travel itineraries; distribute schedules; arrange meetings and conferences; process and disseminate correspondence and letters; coordinate unit compliance with University and/or regulatory requirements.


  • Coordinate the administrative needs of 2-4 faculty physicians within the Section of Cardiology.
  • Coordination encompasses support of academic, clinical, and administrative needs of the faculty and staff.
  • Communicate regularly with patients, families, administrators, providers, and other internal and external stakeholders.
  • Participate in regularly scheduled staff meetings.
  • Ensure that telephone communications with the physicians are handled properly.
  • Ensure that all incoming mail is distributed.
  • Update/maintain the calendars of the physicians.
  • Maintain an organized filing system.
  • Accountable for completion of all medical transcription for all physicians.
  • Ensure that patient, physician and program expectations are met by assisting with scheduling of clinic appointments, generating follow up letters, requesting medical records, and scheduling testing as requested.
  • Support growth, development, and referral efforts of faculty and Section.

This is an Academic Discretion position.

  • Proficiency with Microsoft Office suite required.
  • Ability to successfully handle multiple faculty and department related tasks within a specified time frame required.
  • Ability to proactively anticipate physician needs and resolve problems required.
  • High level of initiative, strong editing skills and superb organizational abilities required.
  • Ability to provide excellent customer service required.
  • Strong editing skills and superb organizational abilities required.
  • Experience with Endnote, Adobe, and other business related applications preferred.
  • Ability to learn a range of position-related software applications required.
  • Ability to communicate effectively in English, both orally and in writing, required.
  • Ability to manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with visitors, patients, staff, faculty, students and others.

Salary Range: $19.95-$26.52

Additional Requirements

Education and Experience:
  • High School Diploma or equivalent required.
  • Bachelor's degree preferred.
  • Three years of office experience required.
  • Four to five years of office experience in complex, fast-paced office environment preferred.
  • Hospital or academic medical center experience preferred.

Required Documents:
  • Resume
  • Cover Letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility

Pay Frequency

Pay Range
Please refer to Additional Requirement above to see the pay ranges

Scheduled Weekly Hours

024- Local 743, I.B.T. Clerical

Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 3/24/2018
Application Due: 4/25/2018
Work Type: