Program Coordinator (Professional Development Facilitator)

Job description

Position Definition

To plan, coordinate, develop, implement and facilitate student support or instructional services for an assigned program in order to attract, retain and support a diverse population of students.

Position Title
Program Coordinator (Professional Development Facilitator)

Diablo Valley College

Posting Number

$4,572.00 per month (First Step)

Distinguishing Characteristics

This classification is distinguished from the senior level in that it is responsible for the day-to-day operation of a single program area as opposed to multiple or larger, complex student support or instructional programs.

Examples of Duties/Essential Functions

Duties may include, but are not limited to, the following:
Provides overall direction and guidance to the day-to-day operations, problem solving and decision making regarding an assigned program; implements program policies and directives according to District, federal or State guidelines.
Performs administrative support functions in coordinating a student services program.
Prepares correspondence, memos and statistical materials; answers phones.
Assists in the development, preparation and/or administration of department and program budgets.
Maintains and compiles data for statistical reports, student data reports, student records and files, or material requested by the District and State Chancellor's Office.
Prepares periodic reports, financial statements and records on program activities, progress, status or other special reports for management or outside agencies.
Coordinates with other departments and/or external vendors to arrange for support equipment, materials, services or resources for students and orients students in processes or use.
Arranges, schedules and assists in development of training programs for faculty, staff and managers to promote access to and increased awareness of available student support services and programs.
Assists in development of support programs.
Assists with research appropriate to the operation of the program.
Reviews applications or other program documents to determine acceptance or make decisions pertaining to program; advises students on issues associated with assigned program; identifies problems and provides advice.
Develops and assists in the design and preparation of presentations, written information and other resource materials concerning available college and community services and programs.
Assists students with navigating college processes as appropriate for assigned program; assists students in utilizing the services of the college and outside agencies; provides referral to auxiliary resources.
Develops and delivers workshops and special programs to provide promote access to and increased awareness of available student support services and programs.
Participates in special activities and events as needed.
Maintains and monitors payroll records for student assistants.
Performs related duties as assigned.

Minimum Qualification-Education/Experience
Three (3) years of experience performing responsible student services duties in a related college program.
Possession of an Associate degree from an accredited college, or the equivalent.

Minimum Qualification-Knowledge Of
Current policies and regulations related to assigned student services program.
Modern office procedures, practices and technology/equipment.
Basic understanding of procedures for support services offered by assigned program.
General college classroom procedures and requirements.
General needs of population of students supported.
Philosophy and objectives of students services programs; problems encountered by students supported.
General principles and practices of supervision.
Modern software applications (Microsoft Office Suite, etc.).

Minimum Qualification-Ability To
Design, develop, and implement effective student support services and programs.
Understand and carry out verbal or written instructions in an independent manner.
Identify and obtain resources and other needed programs and services to meet students€™ academic and vocational needs and objectives.
Keyboard with accuracy.
Assign work to, oversee, and train student assistants.
Gather, prepare and maintain accurate data, records, files and reports.
Analyze situations accurately, determine priorities and adopt an effective course of action.
Serve as a liaison between students and community or college agencies and services.
Communicate effectively, both orally and in writing and prepare clear and concise technical and statistical reports.
Establish and maintain effective working relationships with those contacted in the course of performing required duties.
Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.

Desirable Qualifications
Provide leadership to develop a shared vision and program for professional development for DVC Classified Staff in accord with AB-2558..

Understand issues, trends, resources, and technologies related to organizational and professional development in higher education.

Demonstrated ability to plan, coordinate, and organize a complex schedule of activities and events.

Ability to research and assess programs and activities in collaboration with stakeholders for continuous improvement.

Ability to create marketing and promotional materials.

Demonstrated ability to manage, track, and audit budgets and expense claims in collaboration with Dean.

Demonstrated ability to create agendas and effectively lead meetings.

Ability to perform repetitive and routine tasks with accuracy and attention to detail.

Ability to create, learn, apply, and communicate relevant policies, procedures, and regulations to all constituents.

Demonstrated proficiency in public speaking

Special Instructions to Applicants
Note: New employees will be placed at the first step which is $4,572.00 per month. Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on an annual basis, until the maximum step of $5,570.00 per month is reached on the salary schedule.

(Professional Development)
The Professional Development (PD) Facilitator must provide creative and effective shared leadership in the ongoing growth of Classified Professional Development and provide administrative, logistical, and knowledgeable support for Faculty Professional Development. This includes leading and/or facilitating weekly training activities and ongoing initiatives, which requires public speaking to faculty, staff, and managers, communicating to all college constituencies about PD happenings and successes, assessing PD-related activities, processing and reporting on expenditures, and aiding in the crafting of policies and procedures. In addition, this position will assist Faculty Development by processing and tracking expense claims, collaboratively managing budgets, reporting on activities and expenditures, assisting in assessment, explaining regulations and statewide initiatives to constituents, coordinating all Flex Week activities, including scheduling activities in Live25 and creating Flex Week programs and schedules, supervising student workers, collaborating with DVC€™s Instructional Technologists to manage the Staff Development area (AB-219), and more.

The Professional Development Facilitator reports to the Dean of Library, Educational Technology, and Learning Support and works on a daily basis to support the Faculty Development Coordinator to effectively and efficiently produce a vibrant and highly relevant Professional Development program at DVC.

Job Close Date:

Open Until Filled

The Contra Costa Community College District does not discriminate against any applicant for employment on the basis of race, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, age, sex, or sexual orientation. This prohibition against unlawful discrimination extends to any person who is perceived to have any of the above characteristics or who is associated with someone who has, or who is perceived to have, any of those characteristics.





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Job No:
Posted: 3/24/2018
Application Due: 4/22/2018
Work Type: