Recruitment Coordinator

Job description

Coastline Community College


Recruitment Coordinator

Job# PT Hourly Recruitment Coord

Salary: $55,394.64 Annually

Deadline: Continuous


Full job description and OFFICIAL application available ONLY at:


Coastline Community College has an immediate need for a temporary, hourly Human Resources Coordinator.  The position will initially work 28 hours per week and may later increase to a substitute assignment of 40 hours per week.  The ideal candidate will have specialized experience in recruitment and selection, equal employment opportunity with general knowledge of workers compensation, ability to maintain strict confidentiality and possess a professional demeanor.

Under general supervision, will perform difficult and/or specialized work requiring knowledge of the technical subject matter and functions of the human resources department.  This position will be required to interact with staff, job applicants, and the public requiring the ability to perform complex duties requiring considerable specialized knowledge.

DISTINGUISHING CHARACTERISTICS: This temporary position will performs human resources assignments focused on District recruitment and equal employment opportunity requirements. The incumbent will coordinate and participate in the technical activities related to staff recruitment, EEO programs, worker's compensation, and classification analysis. The incumbent performs assigned duties with a significant degree of independence and is expected to carry out responsibilities with initiative and creativity, exercising sound professional judgment and problem-solving skills.

EXAMPLES OF DUTIES: Duties may include, but are not limited to, the following:

• Create, follows up, and process all requisitions in the District's online Human Resources Information Systems (HRIS).

• Perform a wide variety of administrative and technical support for the Campus Personnel Services Department in employee recruitment, worker's compensation (campus only), job classification, and other related activities.

• Collaborate with hiring managers and District Human Resources to submit position requests for Chancellor's Cabinet and human resource items for approval and/or ratification to the Board Agendas.

• Ensure compliance with Federal, State, and District Equal Employment Opportunity requirements, policies, and procedures; monitor recruitment processes; coordinate training related to Equal Employment Opportunity requirements, policies, and procedures; prepare related reports.

• Conduct recruitment for vacancies, including coordination and training for all search and selection committee processes in accordance with District policies and procedures.

• Assist search committee members throughout the hiring process.

• Review released applicant pools, screening committee participation, screening and interview criteria, and audit all materials for compliance with EEO laws and procedures; recommend corrective measures as required.

• Assist with creating screening committee documents including but not limited to: screening documents, supplemental questions, interview questions, oral and written exams.

• Schedule and facilitate employment panel interviews with identified applicants.

• Facilitate pre-employment hiring activities, including District required testing.

• Provide follow up communication for all position recruitments to job applicants.

• Update, maintain and perform HRIS onboarding processes for successful recruitments and new hire processes.

• Update, maintain and perform all steps related to District's HRIS activities for all recruitments up to and including 'hiring' the successful candidate to close out the position recruitment.

• Initiate and route new hire electronic personnel action form (ePAF) for approval.

• Work with all hiring managers in final selection and offer of employment to successful candidate including appropriate salary step placement contingent upon District pay philosophy.

• Provide information and assistance to faculty, staff, students, and the public about the District's application procedures, employment opportunities, and minimum qualifications; serve as the District or campus resource regarding equal employment opportunity requirements and employment procedures.

• Maintain department calendars and coordinate meetings; prepare meeting agendas and minutes, as requested.

• Work with supervisors, administrators, and other staff to communicate applicable personnel policies and procedures.

• Work with managers and staff on campus and District processes related to filing worker's compensation claims.

• Serve as a liaison between the college and District Risk Services Department related to worker's compensation matters.

• Submit worker's compensation claims and follow-up documentation to District Risk Services Department and third party claims administrator. (Campus)

• Provide information and coordinate worker's compensation matters between the college, District, third party claims administrator, and medical providers. (Campus)

• Operate a computer to enter, retrieve, and organize information and data using a variety of office applications, such as word processing, spreadsheet, and data base programs (Word, Access, and Excel.)

• Organize and maintain files and records.

• Prepare purchase orders for supplies, materials and services for the department, determining needs and researching vendors; follow up with vendors to resolve billing errors.

• Perform a wide variety of administrative tasks, including telephone coverage, typing, filing, and record keeping.

• Performs other duties as assigned that support the overall objective of the position.


Qualifications and Physical Demands

Knowledge and Skills:

The position requires working procedural knowledge of the principles, practices, and procedures associated with human resources records and Human Resource Information Systems (HRIS) recruitment practices, job classification, compensation, and related services provided in a human resources department.  Requires well-developed skills in using a personal computer, common office productivity software, and specialized databases and record keeping software used in education.  Requires well-developed written language skills to prepare reports for governing boards, and to document policies, and procedures.  Requires sufficient math skills to compute sums, averages, ratios, products, quotients, and variances.  Requires well-developed human relation skills to communicate technical concepts to others often in small group settings, conduct basic in-service training,  and counsel employees.


Requires the ability to carry out the objectives and duties of the position.  Must be able to analyze problems, prepare reports, and develop recommendations on personnel actions that are fair and in the best interest of the District/College.  Requires the ability to learn, apply, and interpret District and labor contract policies, procedures, and rules pertaining to human resources.  Must be able to gather and analyze data and develop conclusions and recommendations.  Requires the ability to plan, organize, and prioritize work processes in a high volume environment in order to meet schedules and timelines.  Requires the ability to train others and facilitate small group processes.  Requires the ability to communicate technical information and to interact with a wide variety of groups and individuals inside and outside the organization. 


Education and Experience:

Requires typically requires an Associate's degree from an accredited college with course work in human resources, behavioral science, business, or related field and 2 years of experience in human resources.  Additional experience in human resources may substitute for some higher education.  Or, any combination of education and experience that meet the equivalent qualifications.

Licenses and Certificates:

May require a valid driver license.


Conditions of Employment

Employment is on a part-time, temporary basis and contingent upon verification of employment history, background verification as governed under Education Code requirements, eligibility to work in the United States, and approval by the CCCD Board of Trustees. Short term/temporary assignments do not offer fringe benefits or pay for holidays or time not worked, and are limited to 28 hours per week or 160 days per fiscal year. The hours of work and effective date of employment will be arranged with the supervisor. 

You will be contacted by the hiring manager should the department/division be interested in scheduling an interview. Please do not call the Office of Human Resources regarding the status of your application.


Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)

The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.




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Job No:
Posted: 3/23/2018
Application Due: 5/22/2018
Work Type:
Salary: $55,394.64 Annually