Undergraduate Student Advisor

Job description

Undergraduate Student Advisor
University of San Diego

Department: School of Business
Staff Full-Time
Job IRC#27280

Job Description:
The School of Business Undergraduate Advisor is responsible for providing quality, student-centric advising regarding degree program options, academic requirements, and course planning to ensure students' programs of study fulfill the major/minor and the University's graduation requirements while also meeting the student's career and educational goals. Supervision received: general Guidance and Direction from Undergraduate Advising Director

Essential Duties and Responsibilities:
The responsibilities described here are representative of those that must be met by the employee to successfully perform the essential functions of this job.

  • Manage a caseload of students' records to ensure their requirements for graduation of the School of Business and the University are properly met.
  • Advise students on matters of general curriculum, course and degree requirements, transfer credit evaluation, and graduation counseling and clearance.
  • Assist continuing students with developing an educational plan of academic courses to achieve their intended educational and career goals.
  • Advise students with course articulation, and recommend appropriate academic course loads and course selections.
  • Support students' registration concerns and assist with enrollment management.
  • Deliver accurate information and advice about graduation requirements, including course options
  • Maintain confidentiality due to nature of interactions with students, parents, faculty and other School of Business personnel
  • Update information for student academic files as needed.
  • Advise students about procedures for independent studies, substitution/waiver of residency and graduation petitions
  • Make appropriate referrals to departments and other college resources.
  • Counsel students about general education and pre-major or major requirements.
  • Encourage students to make informed academic decisions with use oftheir Degree Audit Record and progress efficiently towards degree completion.
  • Support University retention efforts.
  • Promote awareness of the value of a liberal education.

    Other Duties
  • Meet with incoming transfer students to provide advisement and direction on completing graduation requirements in a timely manner.
  • Work with faculty on the evaluation of courses taken at other college or universities.
  • Conduct academic audits on select graduating advisees.
  • Meet with prospective students and families interested in the School of Business at USD.
  • Other duties as assigned

    Minimum and Preferred
  • Bachelor's degree required with Master's preferred.
  • Two years' experience working with undergraduate students, preferably in an advising or corporate recruiting role.

    Performance Expectations: Knowledge, Skills and Abilities

  • Knowledge of all administrative aspects of undergraduate programs at the School of Business Administration
  • Knowledge of USD and SBA requirements, policies and procedures
  • Knowledge of policies and procedures from the Registrar, Financial Aid, Student Accounts and other offices at the University
  • Knowledge of student development theories.
  • MS Office, Banner, Degree Works and Salesforce knowledge and experience.

  • Exceptional interpersonal and communication skills with the ability to work with students and their families, faculty, staff and alumni.
  • Strong organizational skills.
  • Independent judgment and decision-making skills.
  • Strong time management skills.
  • Effective problem-solving and analytical skills.
  • Work as part of a team or collaborate with colleagues.
  • Skills of tact, poise, diplomacy, and hospitality in a diverse and demanding environment.

  • Assuming responsibility, dealing with problems and exercising independent judgment.
  • Establish and maintain strong working relationships with colleagues, staff, administrators, students and the general public.
  • Must possess the ability to get along with diverse personalities and populations.
  • Flexibility, adaptability, and interest in working in a growing and changing organization.
  • Ability to foresee future needs and respond accordingly.
  • Ability to prioritize, multi-task and meet process and project deadlines.
  • Ability to provide services in a courteous, prompt and efficient manner.

    Background check: Successful completion of a pre-employment background check.

    Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

    Salary: Commensurate with experience; Excellent Benefits.

    The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a 12% retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits

    Hours: 37.5 hours per week

    Closing date: Open until filled

    Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

    The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

    The University of San Diego is a smoking and tobacco-free campus. For more information, visitwww.sandiego.edu/smokefree.

    Click "Apply Now" to complete our online application. Please be sure to upload a resume to your application profile for the hiring managers' review. Additionally, we ask that you include a cover letter which details the following:
  • The most valuable professional experience and characteristics you will bring to this position
  • Your advising philosophy
    If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at [email protected]





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    Job No:
    Posted: 3/23/2018
    Application Due: 5/23/2018
    Work Type: