Bond Finance and Procurement Manager
Bond Finance and Procurement Manager
Portland Community College
Requisition Number: 09364
Location: Capitol Park
Address: 9700 SW Capitol Hwy
Hours of Work: 8 a.m. to 5 p.m. Monday - Friday
Position Status: Management; Level M; Full-time; Exempt
Starting Salary Range: Minimum $80,430 to range mid-point of $98,528. Placement generally will not exceed the mid-point, based on qualifications, experience and internal equity. (Full Range is $80,430 to $116,623)
Job Close Date: For best consideration apply by April 20, 2018
Portland Community College is looking for a Bond Finance & Procurement Manager who under the direction of management, manages a broad range of financial, procurement, operational and planning functions in support of the Bond program and College-wide objectives. The Bond Finance & Procurement Manager is responsible for overall financial management, budgeting, and reporting for capital projects undertaken by the Bond Office including program development, problem solving, and providing staff development in assigned functional area.
This position will continue through the duration of the bond, which is approved through June 30, 2022.
If this sounds like a learning community that you would like to be a part of, and an important role that you would like to play for PCC, please review the minimum qualifications for this position and apply today.
Here is our Intended Recruitment Timeline
- March 20, 2018: Job Announcement Published
- April 20, 2018: Application Deadline for Best Consideration
- May, 2018: Semi-finalist and Finalist Interviews
PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs.
PCC currently fully funds the Oregon Public Employers Retirement System (PERS) pension and contributes an additional 6% into the employee's Individual Account Program under PERS. PCC also provides a 2% contribution to a 403(b) account for eligible management personnel. PCC offers a tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement.
14.67 hours of Vacation leave per month
1 day of Sick Leave per month
3 additional Personal Leave days per year
Additionally, PCC provides a tuition waiver for you, your spouse/domestic partner, and children under 24 years of age, as well as tuition reimbursement for full-time employees at other accredited institutions.
Typical Job Duties and Responsibilities
1. Develops and maintains accounting and reporting systems for the control of revenues and expenditures for all Bond funds and drawdowns. Works collaboratively with Financial Services to identify and initiate internal control processes and to reconcile and report on the Bond's financial assets. Ensures alignment to the Bond Program within the context of College mission, values, goals and objectives and local, state, and federal laws and regulations.
2. Maintains and oversees the accounts payable and other applicable Bond-related accounting systems including Banner and eBuilder program management software.
3. Provides cash flow analysis for all capital accounts and other analytical reports and analysis as needed. Works with Treasury and/or third party investment management with regard to Bond funds.
4. Assists in developing, managing, supervising, and monitoring the preparation of the College's multi-year Bond project budgets. Provides real time budget data for all capital projects.
5. Prepares Board resolutions related to Bond finance and budget. Collaborates with Budget Office as needed.
6. Provides complex technical analyses and report preparation on Bond projects to ensure financial stability and adherence to the College's Tax Exempt Bond Post-issuance Compliance Policy, as well as, applicable local, state, and federal requirements and Generally Accepted Accounting Principles (GAAP).
7. Manages Bond related procurement program and purchasing staff. Tracks and reviews all change order requests, requisitions, and payment applications for ongoing projects. Oversees procurement processes to ensure compliance with College Contracting Rules and applicable local, state, and federal requirements. Coordinates with other college departments as needed to ensure consistent and appropriate use of vendors.
8. Negotiates contracts, contract services, and leases for the College, with the assistance of Director and college counsel.
9. Supervises administrative services professional, paraprofessional, and technical/support staff. Hires, evaluates, trains, disciplines and recommends dismissal of staff as necessary.
10. Participates in the selection of vendors, consultants, and contractors. Writes, issues, and reviews requests for proposals for a variety of consultants and services. Coordinates, facilitates, and manages the selection committee and process. Participates in defining the terms of contract agreements.
11. Assists with the College's real estate program, including coordinating appraisals, securing property tax exemptions, touring properties under consideration by the College, coordinating wire transfers with treasury and investigating real estate issues.
12. Positions in this classification may perform all or some of the responsibilities above and all positions perform other related duties as assigned.
To be considered for this position, your application materials must show how you meet the following requirements:
Note: Experience requirements use full-time equivalent
Bachelor's Degree in accounting, finance, business administration or related field. Relevant experience may substitute for the degree requirement on a year-for-year basis.
Eight years of progressively responsible, paraprofessional experience related to area of assignment, including 2 years of supervisory experience.
KNOWLEDGE, SKILLS AND ABILITIES
- Managerial principles;
- Construction management principles;
- Facility planning principles;
- Architectural and engineering principles. Practices, and procedures;
- Applicable Federal, State, and local laws, rules, regulations, codes and/or statutes;
- Negotiation techniques;
- Construction design standards;
- Budgeting principles;
- Procurement principles;
- Contract management principles;
- Advanced project management principles
- Coordinating activities with other internal departments and/or external agencies;
- Interpreting and applying applicable laws, rules, and regulations;
- Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and making recommendations in support of goals;
- Preparing a variety of business documents and reports;
- Inspecting construction sites for compliance with applicable standards, codes, and regulations;
- Enforcing applicable construction and building code requirements;
- Reading blueprints, schematic drawings and/or construction drawings'
- Preparing requests for proposals and project specifications'
- Managing contracts;
- Utilizing computer technology used for communications, data gathering and reporting
- Manage multiple on-going projects;
- Conduct negotiations and mediations;
- Work with user groups/customers of diverse academic, cultural and ethnic backgrounds;
- Communicate effectively through oral and written mediums
These qualifications and characteristics are critical to success in this important role at PCC. Please clarify in your application materials the experiences, successes and techniques evidencing how you bring these strengths:
1. Collaborative communicator who has demonstrated the ability to articulate complex financial and procurement information and processes with clarity and transparency to a variety of audiences. Has demonstrated ability to establish and maintain effective working relationships within a large, diverse, and complex organization as well as outside the PCC community.
2. Highly skilled in projecting, reporting and communicating bond spend down schedules and budgets for multi-million dollar capital projects. Has demonstrated ability to successfully partner with financial offices within organizations. Has knowledge of governmental accounting, post-issuance compliance and related state and federal regulations.
3. Demonstrates experience managing formal construction procurement processes for a public agency. Highly knowledgeable about federal, state and local procurement laws and has the ability to interpret and apply law and PCC policy to public solicitations. Has demonstrated ability to effectively encourage and reach out to community, such as Minority-owned, Women-owned, and Emerging Small Business Enterprises (MWESB) in procurement and outreach opportunities. Shows commitment to diversity, equity and inclusion.
4. Possesses advanced knowledge of construction contract law and has experience creating and finalizing professional service and construction contracts within a variety of professional fields, including but not limited to architecture, engineering, building, information technology, safety and security. Has demonstrated ability to manage and move multiple projects and/or contracts at different stages to completion.
5. Indicates a history of successful experience and education with both procurement principles and financial strategies in a complex working environment.
Designated education and/or certification in a finance or procurement related area maybe preferred, but is not required.
These can be (but are not limited to) Certified Management Accountant (CMA), Certified Public Accountant (CPA), Certified Construction Industry Financial Professional (CCIFP), Certified Professional in Supply Management (CPSM), Certified Purchasing Manager (CPM), Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB).
Additional Posting Information:
To apply for this position, please submit:
1. Completed online application
2. Cover Letter (attach document)*
3. Current Resume (attach document)*
* When you apply for the position, you will be given an opportunity to attach the above documents. They may be attached in either "Microsoft Word" or ".pdf" formats.
Applicants selected for further consideration may be asked to complete a supplemental questionnaire.
Notes to Applicant:
- Upon hire candidate will be required to provide official transcripts for all degrees earned.
- Applicants selected for hire will be required to pass a criminal background check as a condition of employment.
- Portland Community College will hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to complete the designated Immigration Service Employers Verification I-9 form.
- As an Affirmative Action, Equal Employment Opportunity institution, PCC is actively seeking qualified minorities, women, disabled veterans, veterans and individuals with disabilities to enhance its work force and to reflect the diversity of its student body. Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.
Documents that must be associated with this posting:
Documents which can be associated with this posting:
Full Time/Part Time: Full Time
How to Apply
For complete job description and application instructions, visit: jobs.pcc.edu
As an Affirmative Action, Equal Employment Opportunity institution, PCC is actively seeking qualified minorities, women, disabled veterans, veterans and individuals with disabilities to enhance its work force and to reflect the diversity of its student body. Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.