Special Assistant to the President

Location
Barnesville, GA
Posted
Mar 22, 2018
Ref
Special Assistant to the President
Institution Type
Four-Year Institution

Job Summary/Basic Function:

JOB SUMMARY

This position provides administrative and management support for the operations of the President’s Office.

MAJOR DUTIES

• Provides management and administrative support to the President; manages the President’s schedule.
• Drafts agendas, correspondence, reports and presentations in support of the work of the President; assists the President to prepare for meetings; attends meetings with the President as needed.
• Coordinates special events for the President.
• Schedules meetings and appointments; answers telephones and greets visitors; maintains files and records; makes copies; maintains office supply inventory.
• Performs public relations duties via contact with students, parents, representatives of the University System of Georgia, elected and appointed officials, and the general public.
• Serves as a liaison between the President and varied external and internal constituents.
• Manages budgets for the Office of the President, including the college budget; tracks expenses, processes invoices, requests checks, reconciles purchasing card accounts, and reconciles accounts.
• Maintains and tracks all memoranda of understanding for the college.
• Performs related duties as assigned.

COMPLEXITY/SCOPE OF WORK

• The work consists of varied management and administrative duties. The need to perform multiple tasks simultaneously contributes to the complexity of the position.
• The purpose of this position is to provide administrative and management support for the operations of the President’s Office. Successful performance helps ensure the efficiency of those operations.

Minimum Qualifications:

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of modern office practices and procedures.
• Knowledge of college and departmental policies and procedures.
• Knowledge of college academic units and their functions.
• Knowledge of University System of Georgia policies and procedures.
• Knowledge of budget processes.
• Knowledge of computers and job-related software programs.
• Skill in prioritizing and organizing work.
• Skill in attending to details.
• Skill in identifying and solving problems.
• Skill in oral and written communication.

Preferred Qualifications:

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with the completion of an associate’s degree.
• Experience sufficient to thoroughly understand the diverse objectives and functions of the subunits in the division/department in order to direct and coordinate work within the division/department, usually interpreted to require five years of related experience.