Assistant Director, Academic Programming and Faculty Liaison
Requisition # 2018-8401
Department Adv-Office of Alumni Affairs
Category Alumni Relations and Development
Full-Time / Part-Time Full-Time
The Assistant Director for Academic Programming and Faculty Liaison in Princeton University's Office of Alumni Affairs has a primary role in planning and implementing academic enrichment content and programming for Princeton alumni both on campus and across the globe, with the goal of connecting Princeton alumni to the academic richness of Princeton today. This position also acts as the primary liaison to the faculty on behalf of the office, building a strong knowledge base about the academic content available at Princeton, and putting a priority on forming strong relationships with Princeton faculty and the academic departments and centers at Princeton.
Primary responsibilities consist of contacting alumni, University administrators and faculty across the academic disciplines to: present at regional events as part of the University Speakers Bureau; speak at academic mini-reunions for classes; lecture or participate on panels at Alumni Day, Homecoming, Game Day Lecture Series and Reunions; participate in on-campus conferences, symposia, volunteer leadership gatherings and meetings as well as regional multi-day conferences and programs.
Responsible for coordinating the alumni, faculty and administrator participation, from determining the topic or content to be delivered to handling the logistics and communications pertaining to the participant or program.
- Partner with regional affairs, class affairs, Reunions, affiliated groups and graduate alumni teams within the Office of Alumni Affairs to ensure rich academic content in all of the programming offered to alumni.
- Partner with Class Affairs to support Reunions Alumni Faculty Forums Committee and specifically identify approximately 25 faculty moderators for the panels, assist with crafting topics and identifying panelists, manage correspondence to panelists and moderators, plan meetings and assess feedback.
- Manage and curate online education portal and lecture content, facilitating the recording of academic programming where appropriate and gaining access to other recorded and online academic programming that would be of interest to alumni.
- Assist with marketing and communications about programming that involves academic enrichment content.
- Staff at least one volunteer standing committee of the Executive Committee, and support and staff numerous Alumni Association events including but not limited to Alumni Day, Reunions, Executive Committee meetings, conferences, and regional events.
- Maintain database of speakers and new books published by faculty. Oversee and manage budgeting process as needed.
- Work with faculty and alumni to book travel for University Speakers Bureau and Class Affairs participants, reconcile and process travel expenses as needed.
- Bachelor's degree with 5-8 years of relevant work experiences, and computer proficiency in Microsoft Office suite, including Word and Excel.
- Intellectually curious and ability to organize and manage information across a broad spectrum of topics.
- Excellent communication (written and verbal) and interpersonal/relationship management skills are required.
- Strong project management skills necessary to set and monitor progress against goals, to develop plans and timelines, and to measure success toward goals.
- Exceptional organization skills and ability to manage multiple priorities simultaneously is required. The ability to plan ahead and anticipate needs while exercising flexibility and adaptability is essential.
- Accuracy, close attention to detail, exceptional follow-up skills, and the ability to adhere to deadlines.
- Demonstrated effectiveness in working with diverse individuals in a team-oriented environment.
- Strong work ethic with ability to work occasional nights and weekends.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Standard Weekly Hours
Eligible for Overtime
Essential Services Personnel (see policy for detail)
Physical Capacity Exam Required
Valid Driver's License Required
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