Administrative Assistant for Doctoral Programs and College Advancement

Location
Raleigh
Posted
Mar 22, 2018
Institution Type
Four-Year Institution

Position Number: 00106851

Primary Function of Organization Unit: The College of Design offers comprehensive undergraduate and graduate study in architecture, art + design, graphic design, industrial design, and graduate studies in landscape architecture, through a range of degree programs including two doctoral degree programs in Design;the PhD and the Doctor of Design. Administratively, the College of Design's academic units are served by four centralized support centers: Finance and Administration; Student and Academic Services; Academic Support; and External Relations.

Essential Job Duties: This position serves as administrative support to the Director(s) of Doctoral Programs and the Executive Director of Development. This position manages and coordinates the Director(s)' calendar, travel, and daily activities, and prioritizes projects and deadlines. Work may include compiling data, research, and writing reports on behalf of the Director(s), as well as managing correspondence coming into and disseminating from the Director(s)' offices. This position will coordinate and provide support for meetings; manage administrative operations of the Director(s)' offices; maintain faculty committee and task force assignments; interpret, apply, and disseminate university and college policies and procedures to Program communities. On behalf of the Director(s), this position will be a liaison to Deans, Directors, Department Heads, and other administrative and academic unit leaders in the College and University, and to various faculty committees and task forces, as well as faculty and students generally. This position will also liaise with Academic Council, Office of Development and External Relations, alumni, friends, and various civic leaders and professional constituencies. Program-specific duties include support for: doctoral student recruiting, applications and admissions process; academic engagement and event planning; correspondence and outreach to alumni and donor-prospects.

Minimum Education/Experience:

Department Required Skills: - Professional administrative experience - Strong organizational skills - Strong written and verbal communication skills with demonstrated ability to effectively communicate in situations where conflicts may arise and flexibility and awareness of priorities is essential - Strong competence using common digital platforms (Word, Powerpoint, Excel, etc) - Demonstrated project management experience - Ability to work at a high level of independence and self-motivation - Ability to understand, interpret, and apply policies and procedures - Demonstrated ability to exercise professional judgment and discretion - Ability to work in concert with the Director(s) on budget-related items and assist with budget/financial paperwork including open/process purchase orders/invoices

Preferred Experience, Skills, Training/Education: - Bachelor's degree - Familiarity with advanced visual/website software such as WordPress, InDesign, or similar software - Professional administrative experience in a university setting

Necessary Licenses and Certifications: N/A

AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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