ORIED HR Business Officer
Position Number: 00104553
Primary Function of Organization Unit: The Office of Research, Innovation and Economic Development (ORIED) supports research, scholarship, and creative activities of the NC State community, facilitates a collaborative research and innovation environment, and translates results into social, economic, and technological development across North Carolina and around the world. - ORIED supports the NC State community by identifying strategic research areas and specific funding sources, assisting in proposal development, providing professional development, encouraging partnerships, and providing administrative oversight and support services. - ORIED facilitates an efficient and collaborative research and innovation environment by maximizing access to existing resources, identifying needs, coordinating activities to secure new resources, and promoting an interdisciplinary research culture. - ORIED translates results by licensing IP, leveraging resources, launching start-up companies, communicating the value of our work, and fostering partnerships that lead to social, economic, and technological development. ORIED is responsible for central units supporting the university's sponsored research enterprise. Additionally, ORIED is comprised of 13 cross-disciplinary centers and institutes, including two extension institutes/centers. This position will be housed within the Integrated Support Service Center, which is responsible for providing proposal, financial and administrative support for ORIED's central units, centers and institutes as well as principal investigators across the university who are not affiliated with a college research office. Streamlining these services eliminates costly duplication and creates efficiencies. For more information about ORIED and ISSC, please visit: https://research.ncsu.edu/about/
Essential Job Duties: The ORIED HR Business Officer will report directly to the Assistant Vice Chancellor for Finance & Administration. The Business Officer in this position will be responsible first and foremost for the human resources administration within the division, as defined below. The Business Officer will also, to a lesser extent, provide support for operations of the ORIED Integrated Service Support Center's (ISSC) business services function. With regards to human resources administration, the Business Officer will provide strategic leadership, consultative services and generalist human resources support for all of ORIED's subsidiary units and core centers and institutes. This division-level HR leader serves as the primary central resource for human resources strategy, guidance, and issues as they relate to the research mission of the division, interdisciplinary centers & institutes and NC State University on a broader scale. In particular, it is expected that the individual who serves in this role will provide the confidential interface and consultation with and between the division leadership and their staff (including Faculty, EHRA professionals, SHRA staff, and ORIED executive leadership) and centralized university HR and Payroll services while demonstrating the ability to independently devise strategy, problem solve and translate University policies and procedures prior to taking action or making appropriate and effective decisions with regard to significant HR and Payroll matters. Areas of responsibility relating to HR / Payroll include, but are not limited to: * Provide strategic leadership in division-wide HR strategic planning, implementation, and assessment. * Recruit, screen, and interview candidates from diverse backgrounds for a variety of open positions, ensuring that all staff and faculty hires possess high: integrity; competency; collegiality; and dynamic creative energy. * Effectively onboard new employees. * Foster a shared vision for the division's commitment to developing a diverse and talented workforce. * Provide leadership and oversight for critical employee relations such as Title IX. * Conduct internal audits of division personnel; review records for accurate information; review all positions in ORIED to ensure titles, compensation, and duties are in alignment with the division's strategy, as well as, effective use of these position. * Serve as the International Employment expert for the division, collaborating with the Office of International Employment and/or the Office of International Services. * Provide effective guidance and direction to managers/supervisors, as needed, for various and significant HR matters. * Work directly with ORIED unit leaders, including the Vice Chancellor, in position development, recruitment, and final hiring; and create/update positions accurately and proactively. * Develop and draft division HR standard operating policies and procedures to improve services as needed. * Manage collection and reporting of SHRA and EHRA Annual Performance appraisal and planning process. * Serve as the division HR liaison to the University's Central HR Office. * Meet regularly with individual unit human resources/finance representatives to provide guidance, training, and updates to federal, state, university and division-level policies and procedures. * Collaborate with ORIED leaders and individual unit managers/supervisors on HR priorities, providing guidance and counsel on best practices for each unit as designated within the overall mission for the division. * Collaborate with NC State offices, including the Office of General Counsel, Central HR, Contracts & Grants, etc., with regards to personnel strategies and/or concerns as they relate to the research initiative of ORIED and NC State University (e.g., FLSA implications on research positions and dollars, classification and/or standardized job descriptions for college and department research officers/personnel). The ORIED Business Officer will also provide support for business service functions performed by the Integrated Service Support Center (ISSC). Areas of responsibility relating to business services include, but are not limited to: * Manage the activities and duties of two ISSC Business Services Representatives whose primary responsibilities relate to the management and oversight of ORIED's budgets, laboratory customer service invoicing and receipts, managing and record keeping for strategic research commitments and other daily fiscal affairs related to the entire ORIED division. * Develop and manage standard business procedures for financial and administrative business services performed by the ISSC financial personnel. This responsibility includes developing and implementing practices to ensure effective customer service, efficient work-load balancing and staff collaboration through cross-training, team backup and work sharing. * Work with the Assistant Vice Chancellor to manage ORIED personnel budgets ORIED for both state appropriated and F&A funds on a routine basis to ensure proper utilization. * Monitor and track outstanding, un-booked future personnel salary and benefit budget obligations arising from requested personnel actions for new hires, position upgrades, abolishment, vacancies, cost-sharing and release time, retirements, faculty retreats etc. * Develop and maintain the Business Continuity Plan for ORIED on a high-level, and assist ORIED's subsidiary units with developing individual Business Continuity Plans as requested. * Proactively advise the Assistant Vice Chancellor for Finance & Administration on any new HR or Financials system changes, and propose new and/or revisions to existing business processes to ensure seamless integration.
Department Required Skills: * Knowledge of applicable human resources policies, procedures, technology, best practices, and theoretical basis. * Ability to interpret and apply a variety of interrelated policies, procedures, and programs across ORIED with the regard to the management of personnel issues. * Ability to advise and provide collaborative information to ORIED management at all levels. * Ability to identify trends and to recognize the impact of policies, procedures and laws. * Ability to resolve problems or compliance issues based on delegated authority from appropriate university offices. * Ability to effectively communicate and interact with all levels of University staff and administration. * Excellent oral and written communication skills, sound business judgment, tact and diplomacy and the ability to interact with personnel at all levels of the division and university. * Working knowledge of federal and state employment laws and regulation (e.g., FLSA, FMLA, ADA) and prior experience in consulting with clients regarding recruitment, hiring, employee relations and position classification. * Must demonstrate a "Can Do" customer service mentality and have the ability to dissect a problem and offer a viable and logical solution * Demonstrates a commitment to continuous improvement, to include the use of contemporary applicable technology (hardware, software, equipment and processes).
Preferred Experience, Skills, Training/Education: * Four or more years of similar experience in a higher education and/or research-driven environment, especially with regards to human resources. * Prefer leadership experience in human resources project management. * Prefer knowledge of the following programs: PeopleSoft, PeopleAdmin7 System, NC State Human Resource & Personnel Policy, On-Line Employment and Wage Verification System, MS Office and Adobe Acrobat. * Highly prefer SHRM certification.
Necessary Licenses and Certifications: NA
AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.
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