Assistant Director for Community Programs

Job description

Hyde Park Campus

70680 VP For Civic Engagement

About the Unit

Job Information

Job Summary:

The Office of Civic Engagement and External Affairs is responsible for a diverse portfolio of programs and initiatives related to community relations, civic and City/State/Federal government relations, economic development, corporate relations, business diversity, and educational outreach programs, while supporting faculty and local community-based research projects and initiatives. The office works closely with internal and external stakeholders on a range of quality of life initiatives, including public education, community development, workforce development, arts and culture, public safety, employer-assisted housing, and civic partnerships.

The Assistant Director for Community Programs provides administrative and technical support to the Director of Community Programs on collaborative projects across the department, with a special focus on incubating community and student initiatives and connecting University and community programming.

This individual coordinates the project-based nonprofit capacity building work of the Community Programs Accelerator under the direction of the Director of Community Programs, including new program development with internal and external audiences; drafts correspondence and reports of activity related to the program; coordinates related projects with community and university stakeholders; prepares and coordinates meeting materials; coordinates the student focused initiatives of the Community Programs Accelerator and serves as a liaison to internal and external audiences that collaborate with the University. The exact mix of duties will be determined by the Director of Community Programs and will take into account the interests and expertise of the incumbent.


  • Determine and oversee the project approach (e.g. objectives, schedule, resources, roles and responsibilities) and execution of technical support projects for community-based nonprofits
  • Perform project monitoring, control, and governance activities (e.g., manage project scope and scope change requests, track project against milestones, monitor projects for continuous improvement, develop status report and project communication plan.)
  • Manage and develop student consulting initiatives of the Community Programs Accelerator
  • Coordinate curricular and co-curricular engagements with academic partners and registered student organization
  • Design and implement student training components
  • Prepare briefing materials and presentations for meetings
  • Ensure communications are well-written, timely, and effective.
  • Build and sustain productive working relationships with other offices and areas throughout the University and surrounding community, ensuring effective partnerships, optimal utilization of shared resources, and awareness of common interests.
  • Manage special projects and OCE-related initiatives including organizing and coordinating programmatic events and activities, creating agendas, gathering data and preparing materials for presentations, documenting discussions, and following-up on action items and other administrative duties as needed required.
  • Assist team in the development of new programs and large-scale projects that bring together faculty, staff, and student resources to improve the quality of life on the south side and across the city required.
  • Act as a liaison between the OCE and various external agencies, organizations, and institutions with whom the Office of Civic Engagement may collaborate with required.
  • Oversee part-time student employees (required).

  • Ability to work effectively across the University – including students, faculty, and staff – and with the broader community, including community and civic organizations to creating meaningful and sustainable partnerships required.
  • Ability to work with civic organizations and grassroots community-based organizations (required).
  • Ability to work under pressure and take on new assignments as needed required.
  • Excellent verbal and written community skills; organizational skills; ability to work independently with a high degree of initiative; ability to meet deadlines; maintain confidentiality, and problem solve required.
  • Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines required
  • Perform various administrative functions such as preparing documents for meetings as needed (required).

Additional Requirements

Education and Experience:

  • Bachelor's degree required.

  • Knowledge of nonprofit organizations on the South Side preferred.
  • Experience working on the creation of new programs preferred.
  • Ability to conduct highly effective research under tight deadlines required.
  • Self-motivated and able to work independently required.
  • Ability to conduct highly effective research required.
  • Ability to seamlessly move between projects with short notice required.
  • Minimum three years of relevant experience preferred.
  • Strong knowledge of Civic Engagement's Community Outreach programs preferred.

Required Documents:

Resume, Cover Letter, and Reference list

All required documents must be submitted to be considered for this position

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

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Full time

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Job No:
Posted: 3/22/2018
Application Due: 5/21/2018
Work Type: