Finance Associate

Location
Stanford
Posted
Mar 21, 2018
Institution Type
Four-Year Institution


Finance Associate

Stanford University

Job Number:
78328

Note: Not all unique aspects of the job are covered by this job description

JOB PURPOSE:

The Finance Associate in the Department of Art & Art History is a key part of the administrative team, ensuring efficient and appropriate financial operations. Reporting to the Assistant Manager, the Finance Associate will process and track a variety of financial transactions for the department including travel and reimbursements, procurement including blanket orders, adjusting journal entries, and verification of transactions for department and individual faculty purchasing and travel cards. The Associate oversees the department's office supplies and places orders as needed to ensure appropriate inventory. The successful candidate will possess well-developed customer service and interpersonal skills, the ability to communicate effectively, the tact, diplomacy, and discretion required to deal with sensitive and confidential issues and materials in a responsible and mature manner, and the ability to work independently. In addition, they will be well organized and highly detail-oriented, flexible and able to manage competing priorities, and highly reliable, including the ability to complete tasks accurately, thoroughly, and in a timely manner.

CORE DUTIES*:
  • Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
  • Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.
  • Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports.
  • Resolve transactional inquiries, escalate broader issues.
  • Respond to transactional inquiries from client groups.
  • May be responsible for p-card administration, processing, travel cards and expendable reimbursements.
  • May establish accounts in financial systems; prepare invoices.
  • Participate in new initiatives, as needed such as user testing.
  • Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with University policies, and federal regulations and requirements. * - Other duties may also be assigned MINIMUM REQUIREMENTS:
    Education & Experience:

    High School diploma or equivalent and two years' work experience. BA preferred.

    Knowledge, Skills and Abilities:
  • Knowledge of generally accepted accounting principles (GAAP).
  • Ability to operate computerized office applications and accounting systems, including Microsoft Office applications with emphasis on Excel. Experience with Stanford financial applications preferred.
  • Ability to clearly and effectively communicate information to internal audiences and client groups. Certifications and Licenses: None PHYSICAL REQUIREMENTS*:
  • Constantly perform desk-based computer tasks.
  • Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
  • Occasionally write by hand, twist, bend, stoop and squat.
  • Rarely stand, walk, reach or work above shoulders and use a telephone.

    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.


    WORKING CONDITIONS:
  • May work extended hours during peak business cycles. WORK STANDARDS:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

    Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.




    Job: Finance

    Location: School of Humanities and Sciences
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.




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