PART TIME ADMINISTRATIVE COORDINATOR
Duties: The PIER (Penn Institute for Economic Research) administrative coordinator (program coordinator) is responsible for managing PIER's program and events. The person will coordinate planning of large annual conferences, with global attendance, and planning special events and activities. Also responsible for maintaining and managing the PIER budget and assist with updating and maintaining the website. The person is responsible for processing PIER working paper submissions and uploading to Social Sciences Research Network. Additional the person will perform clerical duties as needed, order PIER promotional materials, schedule meetings, create and coordinate itineraries for visitors. Anticipate project needs, discern work priorities and meet deadlines. A willingness to work occasional evenings especially during conferences and workshops.
Qualifications: A High School Diploma and 5 to 7 years of experience or equivalent combination of education and experience is required. Ability to multi-task with attention to detail and strong Microsoft Office Suite skill set. Strong candidates will have the ability to work independently and prioritize projects. Manage and oversee daily operations of the Institute. Experience working with billing and processing payments is preferred. Knowledge of Penn campus as well as Penn systems is strongly preferred in particular knowledge of Ben Buys, Concur and Wharton & Perelman Quadrangle conference space reservation systems.
Reference Number: 02-28231
Salary Grade: PT
Employment Type: Non-Exempt
Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Job Family: Z-Non-Classified Staff/Non-Unionized Job Grades