Administrative Assistant III, MDC Foundation

Location
Miami, FL
Posted
Mar 19, 2018
Institution Type
Community College


Job Title Administrative Assistant III, MDC Foundation
Job ID 997008
Location Wolfson Campus
Full/Part Time Full-Time
Regular/Temporary Regular


Job Details



Job Family
ADMIN - Professional Exempt Contractual (PEC)
Grade
15
Salary
$54,948 - $68,685
Department
MDC Foundation
Reports To
Executive Director
Closing Date
Open Until Filled
FLSA Status
Exempt - Not Eligible for Overtime Compensation


Job Summary


The Administrative Assistant to the Executive Director, MDC Foundation provides administrative support and assists the Foundation management team in serving MDC alumni and building relationships with the community. This is a Professional Exempt Contractual (PEC) position for which an annual contract reflecting the base salary within the fiscal year (July 1st to June 30th) will be issued after ratification by Miami Dade College's District Board of Trustees.


Duties & Responsibilities


  • Functions as a generalist within assigned area of responsibility
  • Acts a liaison between MDC Foundation and other college-wide departments
  • Maintains the calendar, personal correspondence and telephone calls for the Executive Director, MDC Foundation
  • Handles all internal and external inquiries and concerns regarding MDC Foundation policies and procedures, including highly sensitive and confidential information
  • Participates and assists in planning and coordinating board orientation sessions, board and committee meetings, and other MDC Foundation events
  • Interprets and evaluates policies and procedures relative to administrative functions
  • Manages all documentation for MDC Foundation (paper and electronic)
  • Tracks budget expenses to ensure adherence to annual Foundation budgets
  • Prepares and submits purchase orders to external vendors or College Purchasing department
  • Arranges, schedules, confirms meetings for MDC Foundation management.Records all MDC Foundation meeting minutes
  • Updates database records in Raisers Edge
  • Prepares comprehensive reports for the District Board of Trustees, Executive Committee, Executive Director, MDC Foundation staff and conducts special projects as assigned
  • Supervises all student assistants for the department
  • Oversees facilities requirements and services for MDC Foundation
  • Performs other related duties as assigned



Minimum Requirements


  • Bachelors degree and six (6) years of office administration experience
  • All educational degrees must be from a regionally accredited institution
  • Knowledge and understanding of College organization, goals and objectives, and policies and procedures
  • Excellent organizational and communication skills (both oral and written)
  • Knowledge of office equipment and business practices
  • Knowledge and proficient skill in Microsoft Office Programs, specifically, Word, Excel, PowerPoint and Access
  • Knowledge and proficient skill in Raisers Edge
  • Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community
  • Excellent organizational, decision-making and supervisory skills
  • Ability to read, analyze, and interpret common scientific and technical journals, financial reports and legal documents
  • Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community
  • Ability to effectively present information to top management, public groups and/or boards of directors
  • Ability to define problems, collect data, establish facts, and draw valid conclusions
  • Ability to work in a multi-ethnic and multi-cultural environment. Ability to work a flexible schedule that may include evening and weekend assignments



Essential Position


  • This function/position has been designated as essential. This means that when the College is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at the College.


PI101656611

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