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Staff Assistant

Job description



Job Description Summary

Provide complex clerical and administrative support in a variety of tasks assisting the assistant registrars for operations and evaluations as well as the coordinators in the administration of student records.

Job Description

DUTIES AND TASKS:

  • Scanning of documents into the students files.
  • Assists the Graduation Coordinator with the processing of degree conferrals applications.
  • Assists the Graduation Coordinator with the printing and mailing of diplomas.
  • Assists the Admin Coordinator with the Document Tracking system as needed.
  • Assists the Admin Coordinator with processing PURs, mailing of letters, deans' certs, etc. as needed.
  • Assists the CTAM Coordinator with processing military portal items as needed.
  • Assists the Academic Evaluators with transcript evaluations.
  • Verify all document names and ensure social security numbers agree with recorded student information.
  • Prepare incoming documents for data entry.
  • Data entry as needed.
  • Participate and contribute to the success of official events, including, but not limited to commencement.
  • Assists the Assistant Registrars as needed.
  • Maintain confidentiality of information.
  • Ability to demonstrate excellent interpersonal, written, and verbal communication skills.
  • Ability to think creatively, analytically and have a meticulous attention to detail.
  • Possess strong organizational and time management skills.
  • Ability to perform multi-task in a high-volume, fast-paces environment.
  • Ability to work in a team environment.
  • Demonstrate computer literacy, data entry proficiency and Microsoft Office experience.
  • Ability to adapt and learn new procedures.
  • Perform other duties as assigned.


REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge:
  • High School graduate and two (2) years work experience.

Skills:
  • Demonstrate excellent interpersonal, written, and verbal communication skills.
  • Strong organizational and time management skills.
  • Demonstrated computer literacy, data entry proficiency and Microsoft Office experience.
  • Experience with document imaging systems.

Abilities:
  • Ability to think creatively, analytically and have a meticulous attention to detail.
  • Ability to maintain confidentiality of information.
  • Ability to perform multi-tasks in a high-volume fast-paced environment.
  • Ability to work in a team environment.
  • Ability to adapt, change and learn new procedures.


ENVIRONMENT:

The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of this position.

While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and University, handle various type of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.

NOTICE:

The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Saint Leo University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success.

About Us

Top Workplace

Each year from 2012 to 2016, Saint Leo University was named one of Tampa Bay's Top Workplaces by the Tampa Bay Times .

The Top Workplaces in Tampa Bay program was created by the Tampa Bay Times and WorkplaceDynamics. The companies in this survey were ranked based on leadership, compensation and training, workplace flexibility, and diversity.

One of the Top-Ranked Universities in Florida

One of the top-ranked universities in Florida, Saint Leo is a Catholic, liberal arts school serving learners of all faiths.

We are traditional, but we are cutting edge

Established in 1889 by the Order of Saint Benedict of Florida, the university seeks balanced growth in mind, body and spirit for all members of our community. Saint Leo has grown from a peaceful campus in the rolling hills of Central Florida to an institution of international consequence-ranked one of the best regional universities in the South by U.S. News & World Report

Our Tampa-area campus remains committed as ever to student-centered liberal arts education, and is strengthened by the global reach of our regionally accredited online programs and Education Centers in seven states across the U.S., including on many military bases.

We are Catholic, but we are for everyone

Our determination to make higher education more accessible to all has made Saint Leo a world leader in redefining the 21st century university. Saint Leo now serves more than 16,000 students from 49 states and 86 countries-ranking us among the five largest Catholic higher education institutions in the United States. Saint Leo is also one of the nation's 10 leading providers of higher education to the U.S. military.

While we are proudly Catholic, we teach students not because they are Catholic, but because we are Catholic. And our faith compels us to imagine and contribute to a more socially just society.

University Campus

Full time
R0344

PI101623297

 

 

 

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Job No:
Posted: 3/16/2018
Application Due: 5/8/2018
Work Type:
Salary: