Grant & Contract Administrator

Job description

Essential Functions


  • Assist Principal Investigator (PI) with guideline interpretation and communicate with sponsor regarding any clarification that is needed.
  • Work with PIs to develop budget, assuring that all potential costs have been identified and justified, including salaries, fringe benefits, indirect costs, cost-share, etc.
  • Prepare and submit all necessary sponsor forms as required by regulations, university policy, and sponsors.
  • Provide all internal documents requested by agencies.


  • Negotiate terms and conditions of grants, contracts and subcontracts with sponsors and subcontractors to assure compliance with federal regulations and university policies and procedures. Prepare agreements, obtaining departmental approvals for institutional signatures.


  • Assure that all research compliance issues have been completed and resolved prior to acceptance.
  • Ensure that awards are properly entered and reflected in databases.
  • Monitor milestones and deliverables and work with faculty and staff to satisfy sponsor requirements.
  • Work with ORSP staff to assure that award is managed in compliance with all regulations, policies and requirements and close out funds in accordance with these regulations, policies and requirements.


  • Determine necessary terms and conditions for subawards and prepare appropriate documents.
  • Review subcontractors for risk level and acceptance.
  • Setup appropriate internal purchase documents and monitor subaward activity and compliance.


  • Perform assigned post award functions that include: Expenditure Approvals, Billing and Accounts.
  • Receivable, Effort Certifications, Award Compliance Reviews, Financial Reports and Award.
  • Closeouts. All functions performed accurately and timely in accordance with policies and regulations.
  • All duties require extensive and effective communicate with PIs and departmental staff.

Knowledge, Skills and Abilities

  • Ability to communicate effectively, in writing and orally, with principal investigators, sponsoring agencies, management, and others.
  • Ability to perform basic mathematical and algebraic functions.
  • Ability to review and analyze grant expenditure budgets.
  • Ability to comprehend contractual documents.
  • Strong customer service skills and well-developed communication skill level.
  • Utilizes skills in problem solving and ability to consider multiple alternatives.
  • Must be able to make appropriate decisions independently and seek assistance as appropriately.
  • Ability to work and lead within a team environment, building professional work relationships with coworkers, faculty and staff.
  • Ability to multi-task effectively and work independently.
  • Ability to travel to grant related professional development programs.
  • Ability to uphold ethical practices amid complicated situations

Required Qualifications

  • Bachelors Degree.
  • 1 year experience in accounting, finance, grant/contract administration, or other discipline appropriate to position.
  • Experience in maintenance of electronic systems.
  • Knowledge and practical application of accounting principles or federal/state regulations.

Preferred Qualifications

  • Masters Degree.
  • Experience in a university research administration.
  • Experience using electronic payment systems.
  • Knowledge and practical application of OMB 2 CFR 200 and Federal Acquisition Regulations (FAR).
  • Understanding of pre and/or post-award grant/contract administration, including the accounting for federal grants or contracts.

Work Schedule

Monday - Friday, 8:00 a.m. - 4:30 p.m.

Application Deadline

For best consideration, please submit your application materials by 4:00 p.m. (MST) Wednesday, March 28, 2018.

Special Instructions

Candidates must apply online through to be considered. Only applications submitted online will be accepted. Once within the job description online, please scroll to the bottom of the page to apply.

Please include the following documents with your application:

  1. Resume
  2. Cover Letter

NOTE: The online system is limited to uploading 10 files. Please combine content if necessary to get all content uploaded.

The University of Denver is committed to enhancing the diversity of its faculty and staff and encourages applications from women, minorities, members of the LGBTQ community, people with disabilities and veterans. The University is an equal opportunity/affirmative action employer.

All offers of employment are based upon satisfactory completion of a criminal history background check.




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Job No: 001212
Posted: 3/15/2018
Application Due: 5/14/2018
Work Type:
Salary: Negotiable