Administrative Assistant  

Job description

Posting Details

Posting Number:


Position Category:

Office/Clerical Assistant  

Job Title:

Administrative Assistant  

Position Code:


Position Type:




Nature of Work:

This position is responsible for providing administrative support for the Director of Athletics and the operations of the department.  

Training and Experience:

A two-year degree, having successfully completed courses in business communications, data processing/software application, typewriting/word processing and general office procedures, or an equivalent combination of training and experience. 
Knowledge of institution and University System of Georgia policies and procedures. 
Knowledge of computers and job-related software programs. 
Ability to write correspondence such as agendas, meeting minutes and other correspondence. 
The ability to detect and correct grammatical and spelling errors written in correspondence. 
Ability to accurately prepare and maintain files. 
Must be able to establish and maintain positive working relationships with colleagues, coaches, student-athletes and other university departments. 
Must provide a high level of customer service. 
Ability to handle multiple tasks simultaneously. 
Skills with prioritizing and organizing work. 
Skills in the management of files and records. 
Skills in the use of such office equipment as a computer, scanner, fax machines and copier.  

Testing Requirements:

Clerical testing will be administered regardless of previous education or experience and must be scheduled and taken by the application's deadline. Please call (229) 430-1631 for scheduling.  

Illustrative Examples of Work:

Prepares purchase requisitions and check requests for all state, foundation, booster and agency accounts. 
Prepares deposit transmittals for all state, foundation, booster and agency accounts. 
Maintains athletic game contracts for all sport programs. 
Maintains office supply inventory and makes purchases as needed 
Assist with facilitating team travel arrangements and requests for programs. 
Maintains program budget books for all sport programs. 
Answers telephone and greets visitors; provides information; refers to appropriate personnel 
Responsible for recording, editing and disseminating meeting meetings. 
Maintains varied department records. 
Assist with functions of game day operations for all sport programs. 
Assist with scheduling meeting request for the Director of Athletics. 
Assist with travel arrangements for the Director of Athletics. 
Assist with writing, editing and disseminating correspondence for the Director of Athletics. 
Assist with planning and organization of department events. 
Performs other duties as assigned by the Director of Athletics  

Posting Date:


Closing Date:
(Screening of applications will begin at date shown and will continue until the position is filled.)




Special Instructions to Applicants:


Funding Source:


Number of Openings:


If Other, please denote the Name of a Grant:


Fringe Benefits:



Up to $32,676 Annually  

Physical Demands


Facts About the Institution:

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, hospital and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Remission after six months of employment.

EEO/AA/Non-Discrimination Statement: 

Albany State University is an equal employment, equal access, equal educational opportunity and affirmative action institution which adheres to all federal and state civil rights laws banning discrimination in public institutions of higher education.

The University is committed to insuring equal opportunity to all students, employees, and applicants for employment or admission without regard to race, color, religion, sex, national origin, age, veteran status, physical or mental disabilities, or sexual orientation. It is the policy of Albany State University to comply with all federal laws, including the Age Discrimination Act of 1975, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act (ADA) of 1990 (Title II), Title IX of the Education Amendments of 1972 (Title IX), Title VI of the Civil Rights Act of 1964 (Title VI), Executive Order (E.O.) 11246, and all subsequent amendments and implementing regulations which prohibit discrimination as above described. In accordance with the requirements above, Albany State University affirmatively states that it does not discriminate on the basis of race, color, religion, sex, age, veteran status, disability or national origin in its employment and/or educational programs and activities. Albany State University is an Affirmative Action/Equal Opportunity Institution.

The University shall take action, to the extent allowed under state and federal law, to ensure fulfillment of this policy. For questions or more detailed information regarding this policy, or to file a complaint regarding violation of this policy, please contact the Albany State University Office of Human Resources, 504 College Drive, ACAD Building, Room 382, Albany, Georgia 31705, Director of Human Resources, Steve A. Grant at 229-430-4623. Students requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Student Disability Services Center, New Student Center, 2nd Floor, Green Zone (Room 2-140), Dr. Stephanie Harris-Jolly, Director of Counseling and Student Disability Services, 229-903-3610.  

Disability Statement:

Applicants who have a disability and who need special services or facilities to apply or to interview should contact Human Resources at 229-430-4623. EEO/AA employer.  

Optional Applicant Documents:

Cover Letter  

Required Applicant Documents:


Application Types Accepted:

Staff Employment Application 




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Job No: Posting Number: 0600802  
Posted: 3/15/2018
Application Due: 5/14/2018
Work Type:
Salary: Up to $32,676 Annually