Secretary III, School of Business

Location
Miami, FL
Posted
Mar 15, 2018
Institution Type
Community College


Job Title Secretary III, School of Business
Job ID 997156
Location Kendall Campus
Full/Part Time Full-Time
Regular/Temporary Regular


Job Details



Job Family
STAFF - Support Non-Exempt (SNE)
Grade
10
Salary
$15.62 - $19.52
Department
School of Business
Reports To
Department Deans, Associate Provost or Associate Vice Provost
Closing Date
Open Until Filled
FLSA Status
Non-Exempt


Job Summary


Provides administrative support to Department Deans, Associate Provost, and Associate Vice Provost.


Duties & Responsibilities


•Arranges meetings with staff
•Maintains time and attendance records for co-workers
•Prepares or acts as backup for online payroll as needed
•Maintains calendar, correspondence and supplies
•Coordinates travel arrangements
•Maintains filing systems
•Types routine correspondence and statistical reports
•Prepares agendas and board packets for scheduled meetings
•Answers telephone, screens callers, relays messages, and greets visitors
•Records minutes of departmental meetings
•Accesses, inputs and retrieves information from computer
•Opens, sorts and screens mail and prepares outgoing mail
•Produces electronic information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics
•Makes decisions regarding dissemination of information, screening of visitors and deferral or immediate action in absence of supervisor
•Handles highly confidential information
•Performs other duties as assigned


Minimum Requirements


•Associates degree or two years of college in related field and three (3) years related experience; or a minimum of four (4) years experience performing advanced clerical work or a related area; or any equivalent combination of education and experience
•All degrees must be from a regionally accredited institution
•Knowledge of spreadsheets, Microsoft and database software applications and office equipment (i.e. photocopier, printer, fax machine, calculator)
•Knowledge of office practices and procedures
•Ability to pass a MDC Assessment exam
•Typing skills 40 wpm
•Effective interpersonal skills in order to make sound judgments to decide how duties and responsibilities are completed between himself/herself and coworkers, the supervisory chain, faculty, staff, students and customers
•Ability to think, reason, and make sound judgments to decide how duties and responsibilities are completed in compliance with college standards and guidelines
•Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
•Ability to write routine reports and correspondence
•Ability to speak effectively with students, faculty, and staff
•Ability to make arithmetical calculations such as addition, subtraction, multiplication and division
•Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
•Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff

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