Job description

Duties: Penn Medicine is one of the world's leading academic medical centers, dedicated to the related missions of medical education, biomedical research, and excellence in patient care. Penn Medicine consists of the Raymond and Ruth Perelman School of Medicine at the University of Pennsylvania (founded in 1765 as the nation's first medical school) and the University of Pennsylvania Health System, which together form a $6.7 billion enterprise.

The Perelman School of Medicine has been ranked among the top five medical schools in the United States for the past 20 years, according to U.S. News & World Report's survey of research oriented medical schools. The School is consistently among the nation's top recipients of funding from the National Institutes of Health, with $392 million awarded in the 2016 fiscal year.

The University of Pennsylvania Health System's patient care facilities include: The Hospital of the University of Pennsylvania and Penn Presbyterian Medical Center which are recognized as one of the nation's top Honor Roll hospitals by U.S. News & World Report Chester County Hospital; Lancaster General Health; Penn Wissahickon Hospice; and Pennsylvania Hospital, the nation's first hospital, founded in 1751. Additional affiliated inpatient care facilities and services throughout the Philadelphia region include Good Shepherd Penn Partners, a partnership between Good Shepherd Rehabilitation Network and Penn Medicine.

Penn Medicine is committed to improving lives and health through a variety of community-based programs and activities. In fiscal year 2016, Penn Medicine provided $393 million to benefit our community.

Under limited direction, provide high level internal and external support to the Individual & Organizational Giving division within Penn Medicine Development & Alumni Relations. Duties will include gift prospect cultivation, stewardship, solicitation, development of major gift proposals, and coordinating faculty and staff, to secure major gifts supporting priority areas.

Summary: Responsible for providing professional-level events support for the Abramson Cancer Center, specifically supporting for the Abramson Cancer Center bike ride, an annual fundraising event. Duties will be events-related and focus on planning, implementing, and managing participant engagement, corporate partnerships, communication strategies, and event execution.

In addition to providing event management support, the Assistant Development Officer will provide internal and external support for the grateful patient major gift fundraising program. Duties will be project-related and will focus on prospect identification, cultivation, stewardship, and donor relations.

Specific Responsibilities:

1. Creative Direction. Partnering with the Director of Development and leadership volunteers, understand the goals of the bike ride and supporting events, and help design a strategic plan, including communications, to help achieve those goals.

2. Logistical Leadership. With an understanding of the various and multitudinous essentials to open purchase orders and to work with vendors, provide leadership in all aspects of each event's logistical planning. This includes, but is not limited to: determining a budget for an event and working with the appropriate staff to clarify the cost center responsible for those costs; initiating contact with outside vendors; working with ACC and Perelman School of Medicine staff to secure rooms for events; updating relevant internal and external stakeholders on the progress of planning prior to an event; managing volunteers; taking an appropriate leadership role the day of an event, or working with the appropriate staff member to understand who should be in that role.

3. Proposal/letter writing and coordination of briefing materials. Responsible for the drafting of select gift proposals, assisting gift officers with regard to the drafting of invitation letters, reports, select correspondence, and briefing materials for faculty, development colleagues, and institutional leadership.

4. Cultivation. Work collaboratively with the major gifts team to provide support in the identification and cultivation of new prospective donors.

5. Stewardship. Produce and/or coordinate stewardship reports/activities for donors, including annual reports, thank you letters, recognition pieces and faculty meetings. Ensure accurate recording of gifts and communication with donors and departments.

6. Prospect Management. Maintain primary responsibility for the tracking and management of prospect and gift data, including the retrieval of data and production of reports.

7. Volunteer Involvement. Working with the gift officers staffing the various assigned areas of Penn Medicine, provide assistance with the production of materials and logistical arrangements for advisory board meetings.

Qualifications: Qualifications:

1. Bachelor's degree required.

2. One to three years relevant experience in fast-paced office environment, preferably in institutional development, with a track record of success in events support and leadership. Exposure to peer-to-peer fundraising, prospect management, annual giving, major gifts, volunteer management, and stewardship is preferred. Exposure to medical fundraising highly desired.

3. Strong administrative experience and the ability to establish objectives and organize a successful approach to achieving fund-raising goals.

4. Ability to work independently, but collaboratively as part of a goal-oriented team.

5. Excellent oral and written communication and interpersonal skills.

6. Superior attention to detail in an environment where accuracy and timely completion of tasks is critical to maintaining faculty and donor satisfaction.

7. Solid computer skills required: familiarity with peer-to-peer fundraising software, prospect management databases, report writing aptitude, web sites, internet, word processing, etc. Proficiency in preparation of numeric- and text-laden spreadsheets, Power Point, Excel, etc.

8. Capability to handle complex and highly confidential information.

9. Ability to travel both locally and nationally, must be willing to work occasional evenings and weekends.

10. Valid driver's license required.

Reference Number: 90-28203

Salary Grade: 026

Employment Type: Exempt

Org: Penn Medicine Development

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: F-Development/Fundraising/Marketing




Diversity Profile: University



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Job No:
Posted: 3/15/2018
Application Due: 3/15/2030
Work Type: