Director of Graduate Education - Molecular Biosciences

Job description

Hyde Park Campus

2010032 BSD - Graduate and Postdoctoral Affairs

About the Unit

Job Information

Job Summary:

Responsible for comprehensive administrative management and oversight for all graduate programs within an administrative cluster. In addition, serves as the student affairs administrator for one program within that cluster.


  • Works with faculty leadership to hire, train and supervise , who may not all be physically located in the same space, but are assigned to specific programs within that cluster and ensure staffing coverage is provided to support training related activity for all graduate students and faculty trainers within the cluster.
  • Serve as liaison to the Office of Graduate and Postdoctoral Affairs within the Biological Sciences Division with a matrix reporting relationship to the Associate Dean for Graduate Affairs.
  • Organizes the effective coordination of all activities related to graduate student training within the cluster and ensures all staff within the cluster are accountable to the graduate program faculty leads.
  • Manages all aspects of the budgets within the cluster including monthly reporting on expenditures for all programs in the cluster as well as preparing and submitting the annual operating budget in consultation with the faculty leadership.
  • Ensures compliance with all BSD and University policies and provide updates and reports requested by the BSD's budget office.
  • Manages the fellowship support for all students in the cluster.
  • Responsible for ensuring any external contracts are effectively negotiated, obtaining multiple quotes and ensuring compliance with BSD policies related to review and approval of these contracts.
  • Manages regular events and ensures efficient staff support for cluster retreats, new student orientation, student recruitment, symposia, journal clubs, and other training related activities.
  • Manages data on graduate students relevant to all training grants held by programs in the cluster in collaboration with the Office of Graduate and Postdoctoral Affairs, faculty and program chairs, and department staff.
  • Ensures consistency among graduate programs, removing duplication from programs, reducing administrative costs and ensuring support for students and student mentorship is provided across the cluster.
  • Manages all aspects of communication including ensuring that the program websites within the cluster are all successfully upgraded to the new platform and are regularly updated by the student affairs administrators.
  • Manages comprehensive alumni tracking for programs within the cluster.
  • Works with faculty leadership to develop and organize an effective student recruitment strategy.
  • Support for broader efforts at divisional, institutional and affiliate institution level, to recruit and support a diverse group of students and promote an inclusive environment.
  • Oversees all aspects of the graduate student program and monitors student progress in fulfilling requirements including: student registration, fulfillment of coursework requirements, grades, laboratory rotations, candidacy submissions, teaching assistantships, thesis committee meetings, student funding, thesis defense and graduation.
  • Assists the assigned program chair and curriculum committee members to manage any and all curriculum affairs and issues or problems that may arise for that program.
  • Maintains records of faculty membership in assigned graduate program.
  • Provides support for new, competing renewal and annual progress reports for training grants germane to the graduate program.
  • Functions as the primary student contact for external fellowship applications.
  • Advises students in assigned program on all administrative aspects of their academic progress.
  • Assists faculty with the administration of courses, scheduling, room reservations, selecting teaching assistants and tutors, notifies instructors of students at risk.
  • Ensures the program website is successfully migrated to the new website platform and remains up to date.
  • Serves as the primary point person for internal communication to students and faculty within the program to ensure that all training activities, programs and events are clearly communicated and scheduled.

  • Leadership skills including the ability to organize events and programs and effectively deploy staff resources
  • Commitment to providing a high level of service and working in a team environment
  • Ability to effectively manage a budget, track spending, and prepare financial reports
  • High degree of professionalism
  • Attention to detail
  • Ability to handle confidential information with utmost discretion
  • Excellent interpersonal skills, including the ability to handle student concerns with empathy
  • Highly effective in verbal and written communication skills, including formulating recommendations and developing presentations
  • Ability to handle multiple tasks simultaneously and under tight deadlines
  • Strong analytical and organizational skills
  • Demonstrated flexibility and ability to multi-task on frequent and constantly changing demands
  • Ability to negotiate effectively on behalf of students or faculty
  • Ability to bring groups together and build consensus
  • Ability to report to multiple people and effectively prioritize
  • Ability to effectively communicate with faculty, graduate students, and various administrative offices at all levels in the University
  • Ability to meet deadlines
  • Ability to work collaboratively to resolve problems
  • Ability to work independently and as part of a team
  • Knowledge of database management software preferred

Additional Requirements

  • Bachelor's degree
  • Advanced degree preferred

  • Supervisory Experience
  • Minimum of five years of progressively responsible administrative experience
  • Experience in student affairs, academic support, or a closely-related area.
  • Experience with standard computer programs (e.g. MS Office Word, and Excel, standard email and internet applications)
  • Experience running intermediate level financial reports and managing financial accounting in Excel preferred
  • Experience working with students and/or faculty in the sciences preferred

Required Documents:
  • Cover Letter
  • Resume

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

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Full time

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We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 3/15/2018
Application Due: 5/14/2018
Work Type: