6569 Executive Assistant to the President and Office Manager (Administrator I), Office of the Pre

Job description


San Diego State University (SDSU) is one of the 23 universities that comprise the California State University (CSU) system.  The CSU system promotes student success through opportunity and a high-quality education that prepares students to become leaders in the changing workforce, making the CSU system a vital economic engine for California.  

SDSU takes pride in more than a century of achievement in education, research, and service. SDSU ranks in the top 10 for students studying abroad and for diversity; Forbes, Fortune and U.S. News & World Report rank it top 25 for entrepreneurship; and the university has produced 85 Fulbright student scholars in the past decade. Renowned for its academic excellence, the university is home to top-ranked graduate programs and offers 91 undergraduate majors, 76 master’s programs, and 23 doctoral degree programs.

  Position Information  

The Executive Assistant to the President and Office Manager is a highly visible and impactful role that provides calendaring and administrative support to the President of San Diego State University and manages the administrative functions of the Office of the President. 

Reporting directly to the President, the Executive Assistant to the President and Office Manager works closely with the President and her leadership team in managing a full and dynamic schedule.  They develop and maintain systems to attend to appointment and meeting details to ensure the professional execution of all such activities.  The Executive Assistant to the President and Office Manager communicates on behalf of the President and prepares and oversees the preparation of the President’s correspondence.  They provide general administrative support to the President and always exercise decorum and protocol appropriate for the President’s Office, those the office serves, and those that engage with the office.  Due to the bi-national locale of the University and the University’s initiatives, they will regularly engage, coordinate, and work with stakeholders and representatives from both the United States and Mexico. 

In managing the administrative functions of the Office of the President, the Executive Assistant to the President and Office Manager is responsible for the office budget, records management, facilities, equipment, logistics, correspondence, and front-desk reception, and supervises two administrative staff involved in the conduct of this work.  The Executive Assistant to the President and Office Manager is strategic and tactical and develops and maintains systems and business processes to ensure the seamless execution of the offices' administration. They demonstrate a commitment to continuous quality improvement and provide outstanding service to a variety of internal and external stakeholders, maintaining an overall standard of excellence for the Office of the President.

For more information on San Diego State University, please click here.

The Ideal Candidate

San Diego State University is seeking a dynamic, results-driven administrative professional with exceptional administrative and organizational skills.   The ideal candidate is both strategic and tactical and possesses a strong attention to detail.  They have an acute emotional intelligence and high-level of intercultural competence.  They possess a commitment to public service, quality, and integrity.

  Compensation and Benefits  


San Diego State University will offer a competitive salary based on the qualifications and experience of the selected candidate.


San Diego State University offers a rich benefits package that includes:

  • Extensive leave benefits: 14 paid holidays, 24 vacation days, and 12 sick days per year  Retirement security through a CalPERS defined benefit pension and retiree healthcare benefits An array of health, dental and vision coverage at no- or low-cost to the employee California State University system fee reduction program (fee waiver) for employee or qualified dependent

See our benefits page for comprehensive information on our robust benefits package.


Minimum Qualifications

An undergraduate degree from an accredited college or university


Three years of experience providing executive-level support


Full professional proficiency in English and Spanish reading, writing, and speaking


Demonstrated experience with and/or commitment to working effectively with individuals from diverse backgrounds and members of underrepresented groups


Preferred Qualifications and Specialized Skills

A graduate degree from an accredited college or university


Experience with a large public sector, non-profit, or educational institution


Supervisory or lead experience


  Application Procedures  

To apply for this position, please click on the "Apply Now" button on this page.  You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here

Applicants with disabilities requiring assistance may call (619) 594-7099. 

General Information

All management and executive employees shall be required to provide a written statement to the appropriate administrator of any and all outside employment. Employees shall also provide a written statement of outside employment if a written request by an administrator is made.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.




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Job No: 6569
Posted: 3/14/2018
Application Due: 5/13/2018
Work Type:
Salary: Compensation San Diego State University will offer a competitive salary based on the qualificatio