Purchasing Agent

Job description

Position Summary

The Purchasing Agent procures complex commodities and services requiring extensive knowledge and expertise with a significant impact on Michigan State University. This position is expected to be responsible for commodities including (but not limited to): Interiors (flooring, furniture and furnishings, appliances), supporting the Bioeconomy Institute, Commissioning, Public Safety and Security, and providing as-needed back-up to other teammates. The Purchasing Agent evaluates purchase requisitions for appropriateness, content and clarity; writes and solicits proposals; formulates specifications for complex and unique items for large-scale purchases; and determines suppliers to be solicited for requests for information, proposals and quotations (RFIs, RFPs and RFQs). This position conducts public bid openings, prepares and evaluates bid analyses, and approves the selected vendor. The Purchasing Agent manages supplier relationships for assigned commodities; negotiates prices, terms and conditions with suppliers: writes, approves, issues and administers purchase orders for the University.

Communications, collaboration, and interactions are frequent with faculty and staff to advise them about products, purchasing options, and purchasing policies. This position actively promotes the Purchasing Department business inclusion and sustainability programs. Interaction with the accounts payable/invoice audit unit occurs to consult and resolve invoice discrepancies. There are four teams reporting to the Assistant Director-Procurement; the Purchasing Agent is a member of one of these teams, reporting to a Senior Purchasing Agent/Supervisor.

Unit Specific Education/Experience/Skills

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Business, Supply Chain Management or a related field; three to five years of related and progressively more responsible or expansive work experience in purchasing commodities similar to flooring, furniture and furnishings, and appliances, materials management, or general business; or an equivalent combination of education and experience.

Desired Qualifications

The successful candidate will have practical experience with best practices for demand management that produce institutional cost savings. The applicant should be able to demonstrate results in procurement negotiations and contract management, along with the use of appropriate decision-making skills in high-pressure situations for the commodities listed above. The Purchasing Agent must be able to work independently, manage time effectively, and possess effective presentation and interpersonal skills to initiate and facilitate client interactions. Competitive candidates will demonstrate professional commitment through certification as a CPM, CPSM, CSM, or CPPO. They will also demonstrate breadth in their supply chain knowledge of logistics, compliance management, and import/export regulations.

Required Application Materials

Resume and cover letter.

Work Hours


(Bidding Eligibility ends 3/20/2018 at 11:55 PM)




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Job No:
Posted: 3/14/2018
Application Due: 3/27/2018
Work Type: