Accounting Associate

Palatine IL
Mar 14, 2018
Institution Type
Community College

Schedule Information: Mon - Fri 8:00 - 4:30

Hours Per Week: 37.5

Benefits: Health, Dental, Life & Disability Insurance; Sick, Vacation, and Holiday pay; Personal Business; Educational Assistance: Tuition Waivers at Harper & Professional Expense  

Work Conditions:  Work is indoor and sedentary in nature

Duties of Position:  

Responsible for creating, recording, and analyzing financial data for assigned general ledger accounts involving the application of basic accounting principles. Responsible for calculating, posting and verification of financial data. Maintains College accounts.

Prepares asset, liability and capital account entries by identifying, classifying, reporting and interpreting account information.

Recommends and performs financial action by analyzing accounting options.

Reconciles financial discrepancies by collecting and analyzing account information.

Answers accounting procedure questions by researching and interpreting accounting policy and regulation.

Reconciles sub-ledger accounts to the general ledger.

Reviews, investigates and corrects errors and inconsistencies in financial entries, documents and reports.

Prepares analysis of assigned accounts and performs back up for other staff duties.

Creates and adheres to month end close for reporting of monthly accounting data to management.

Updates capital asset accounting quarterly.

Reviews and prepares data for annual financial audit.

Maintains, records, and analyzes financial data for assigned general ledger accounts, periodically prepares reconciliations, and prepares both routine and ad hoc reports.

Prepares and posts journal entries to transfer funds or make corrections.

Uses analytical skills to resolve most questions and problems; contacts departments requesting additional information or providing notification of actions taken and answers inquiries from departments.

Reviews and allocates Professional Development funds in accordance to college guidelines.

Prepares account analysis, analyzes general ledger accounts and reconciles account balances for  accounts, contacting departments when needed.

Works with auxiliary departments on campus taking their invoices and recording in the GL. Prepares monthly billing for College miscellaneous AR, such as retiree & COBRA insurance payments. Creates and balances the College’s AR to GL on a monthly basis.

Prepares, maintains and balances various spreadsheets for upload into GL.

Runs, posts and balances various interfaces between student system, outside systems and the GL.

Records and prepares various bank reconciliations, sales tax returns and professional development either in entirety or as back up, as designated by movement of duties based on internal controls.

Prepares various reports for outside auditors and federal, state and other agencies.

Supplies supporting documentation, answers inquiries and prepares audit schedules with variance explanations for the annual audit.

Assists in maintaining and organizing College financial records.

Performs related duties as assigned.

Educational Requirements:  Bachelor Degree in Accounting

Experience Requirements:  Two years accounting experience, preferably in government or fund accounting.  Proficient in using an ERP accounting systems, calculators, spreadsheet and database software such as Excel and Access.

Application Review Date:  Applications are accepted until the position is filled though priority will be given to applications received on or before: March 28, 2018

Required Documents:  ***A resume and cover letter are required to complete the application process***

* Official transcripts required upon hire 
* Employment is contingent upon Criminal Background Check.

* Employment sponsorship is not available.

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